Senior Administrative Professional

4 weeks ago


New York, New York, United States Tandym Group Full time

We are seeking a highly organized and dynamic professional to join our team as an Executive Assistant. In this role, you will provide critical support to our Chief Philanthropy & External Affairs Officer, ensuring seamless execution of their responsibilities.

Key Responsibilities:
  • Manage the Chief Philanthropy & External Affairs Officer's calendar, including internal and external meetings.
  • Coordinate travel arrangements for donor meetings, events, and conferences.
  • Collaborate with departments on business matters, events, and meetings.
  • Track and submit expenses on behalf of the Chief Philanthropy & External Affairs Officer and other team members.
  • Participate in internal and external meetings to facilitate next steps.
  • Prepare and facilitate logistics for on-site meetings, including catering, supplies, and AV setup.
  • Support the Special Events and Philanthropy teams with administrative tasks.
Requirements:
  • Bachelor's degree and 3-5 years of administrative experience supporting a senior executive, preferably in a non-profit setting.
  • Excellent time management and organizational skills, with a keen attention to detail.
  • Ability to manage multiple tasks and projects simultaneously, while remaining flexible to shifting priorities.
  • Effective communication and collaboration skills, with the ability to work with diverse stakeholders.
  • High emotional intelligence, professionalism, and reliability, with a willingness to learn and take initiative.
  • Proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint, as well as time management and organizational tools.


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