Project Coordinator

14 hours ago


Miami, Florida, United States JITECH Full time
Job Overview

We are seeking a highly organized and detail-oriented Project Coordinator to join our team at JITECH. The successful candidate will be responsible for ensuring the smooth execution of projects by tracking, filing, and managing project-related documents and correspondence.


Key Responsibilities
  • Document Control: Maintain accurate and up-to-date records of project documents, including drawings, contract documents, and correspondence.
  • Filing and Tracking: Utilize Bluebeam Software to file and track revisions of project drawings and documents.
  • Change Order Management: Create, expedite, and track change orders to ensure timely completion of projects.
  • Transmittal Documents: Prepare and transmit project deliverables to stakeholders.
  • Reporting: Generate various reports, including EDI formats, to support project delivery.
  • Communication: Maintain regular communication with customers to ensure smooth workflow and resolve any issues promptly.
  • Project Setup: Establish new project filing structures on servers to ensure efficient document management.
  • Quality Assurance: Enforce naming conventions and file organization standards to maintain high-quality document management.
  • Backup and Invoicing: Prepare backup reports for invoicing and issue invoices using Sage software.
  • Quotations: Prepare quotations complete with drawing lists to support project delivery.
  • Training and Development: Supervise and train other project coordinators to ensure knowledge sharing and skill development.
  • Quality Program: Participate in the management quality program to ensure adherence to quality standards.

Qualifications
  • Education: Associate or bachelor's degree in business management or equivalent.
  • Experience: 5+ years of experience in an Office Administrator or related position.
  • Skills: Working knowledge of Microsoft Office products, self-starter, excellent organizational and written and verbal skills, autonomous, and fluency in English, French, and Spanish.
  • Requirements: Must possess a valid work permit for the United States.

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