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Administrative Executive
2 months ago
Position Overview:
We are seeking a dedicated Administrative Executive to join our team at IST Management Services. The ideal candidate will have a background in front desk operations, demonstrate exceptional customer service skills, and possess strong communication abilities. This role is perfect for individuals eager to develop their careers in a supportive environment.
About IST Management Services:
IST Management is a leading business process outsourcing firm with over 1,800 employees and more than 27 years of experience. We operate in over 38 cities across the United States, providing comprehensive facilities management services, including document handling, mail services, and records management. Additionally, we offer direct-hire recruiting services and e-Discovery solutions, making us a trusted partner in the industry. IST Management is proud to be recognized as one of the fastest-growing companies in the U.S. and has received multiple awards for excellence in the workplace.
Benefits:
We offer a competitive benefits package that includes medical, dental, and vision coverage, short-term and long-term disability insurance, life insurance, a 401(k) plan, paid time off, seven paid holidays, pet insurance, and bonus incentives.
Compensation:
The hourly wage for this position ranges from $27.00 to $27.00.
Work Schedule:
This position operates Monday through Friday, from 8 AM to 5 PM, with no evening or weekend shifts required.
Key Responsibilities:
As an Administrative Executive, your duties will include:
- Welcoming and assisting visitors and employees upon arrival.
- Managing inquiries via phone, email, and chat, directing them as necessary.
- Overseeing ID badging and addressing access control issues.
- Assisting with client and employee parking arrangements.
- Escalating calls and requests when appropriate.
Conference Room Management:
- Coordinating meeting room usage for client meetings.
- Managing meeting room availability and scheduling.
- Handling meal and beverage requests for client meetings.
- Collaborating with catering services for daily breakfast counts.
Administrative Support Tasks:
- Processing invoices and creating purchase orders for vendors.
- Managing employee transportation and meal accounts.
- Assisting with internal office relocations.
- Overseeing business card orders.
- Supporting new hire orientations as needed.
- Assisting with office space management.
- Performing additional tasks as assigned to meet client and site needs.
Qualifications:
Required Skills:
- Previous experience in a receptionist role.
- Proficiency in Microsoft Office and other computer applications.
- High School Diploma or GED equivalent.
- Professional appearance and demeanor, with excellent verbal and written communication skills.
- Ability to work independently and collaboratively in a team setting.
- Capability to manage multiple tasks effectively.
- Adherence to the employer's attendance policy.
- Physical ability to lift up to 50 pounds with assistance and to stand or walk for extended periods.
- Reliable transportation to and from work.
- Willingness to learn and cross-train for various job functions.
IST Management is committed to providing reasonable accommodations to individuals with disabilities in accordance with applicable laws during the application and employment processes. If you require accommodations, please inform our Talent Acquisition team.
We are an equal opportunity employer and welcome all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
