Executive Assistant

3 weeks ago

Greenwich, United States Glocap Full time

Our client, a based private investment management firm, is looking for an Executive Assistant to support two or more Senior Managing Directors/Analysts on the investment team. The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Analyst(s). The Executive Assistant must be able to work under pressure at all times and handle a wide variety of activities and confidential matters with discretion.


Job Details:

COMPANY: Private Investment Management Firm

POSITION: Executive Assistant

LOCATION: Greenwich, CT or NYC

HOURS: 8.30am-5.30pm with LIGHT OT as needed

COMPENSATION: 110k-135k ALL IN (DOE) plus bonus eligible, plus great benefits

SCHEDULE: 4 days a week in the office, Friday WFH.

Summer schedule: 3 days a week in the office, 2n days a week WFH

BACHELOR'S DEGREE: Preferred, but not required


Responsibilities:

• Provide senior level executive administrative support

• Act as a “gatekeeper” for Analyst(s) by planning, coordinating and ensuring their schedule is followed and respected

• Complete a broad variety of administrative tasks including: manage extremely active calendar; complete expense reports; arrange complex and detailed travel plans, itineraries, and agendas including submitting documents for visa applications; and compile documents for travel-related meetings

• Liaise with brokers to discuss and obtain models/research, compose and prepare correspondence that is sometimes confidential, and arrange calls and company meetings on behalf of Analyst(s)

• Adhere to business travel and expense policies

• Research, prioritize, and follow up on incoming issues and concerns, and determine appropriate course of action, referral, or response

• Prepare Analyst PowerPoint presentation(s) for annual investor meeting

• Work closely and effectively with Analyst(s) to keep them informed of upcoming commitments and responsibilities, following up appropriately

• Handle weekly submission of broker commissions

• Liaise with other administrative staff to coordinate administrative, travel and meeting requirements for analysts traveling together

• Maintain stock interest lists on various websites and databases for Analyst

• Handle meeting and conference room calendar coordination

• Prioritize conflicting needs; handle matters expeditiously, proactively and follow-through on projects to successful completion

• Provide back up support to other Executive Assistants as needed


Requirements:

• Minimum of 5+ years of senior administrative support experience

• Financial services industry experience a plus

• Excellent computer skills (proficient in PowerPoint, Excel, Word and Outlook)

• Knowledge of CapIQ, Topia, Notion, Verity RMS a plus Strong knowledge of and experience with Concur

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

• Adaptable to various competing demands while maintaining a high level of client service and response

• Reliable and flexible

• Highly professional with exceptional written and verbal communication skills

• Strategic thinker with initiative who proactively seeks out internal resources and proposes solutions

• Must possess a team-focused attitude with a demonstrated interest and ability to work collaboratively with others, with the ability to also be extremely effective independently

• Bachelor’s degree a plus

• Ability to exercise sound judgment and discretion

• Prioritization of workload and ability to manage one’s own schedule a key requirement

• Demonstrated ability to achieve high performance goals and meets deadlines in a fast-paced environment

  • Executive Assistant

    2 weeks ago

    Greenwich, Connecticut, United States FOGARTY KNAPP & ASSOCIATES, INC. Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our C-Level executives. The ideal candidate will have a strong background in managing complex international and domestic travel schedules, as well as experience in managing large-scale events and functions.Key ResponsibilitiesManage all complex...

  • Executive Assistant

    1 month ago

    Greenwich, Connecticut, United States Glocap Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to join our team at Glocap. As an Executive Assistant, you will provide senior-level administrative support to our investment team, ensuring seamless execution of daily tasks and projects.Key Responsibilities:Provide administrative support to senior managing...

  • Executive Assistant

    2 weeks ago

    Greenwich, Connecticut, United States Glocap Full time

    Job Title: Personal AssistantWe are seeking a highly skilled and experienced Personal Assistant to join our team at Glocap. The successful candidate will provide exceptional support to our client, an Investment firm in Greenwich, CT, and will be responsible for planning, organizing, and executing a wide range of personal and family-related administrative...

  • Executive Assistant

    2 weeks ago

    Greenwich, Connecticut, United States Career Group Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and organized Executive Assistant to provide exceptional support to our client, an UHNW Executive.The ideal candidate will have a strong background in corporate administration, excellent communication skills, and the ability to work independently.Responsibilities will include:Providing high-level...

  • Executive Assistant

    3 weeks ago

    Greenwich, Connecticut, United States Career Group Full time

    Executive Assistant OpportunityWe are seeking a highly skilled and experienced Executive Assistant to join our team. As a key member of our organization, you will provide administrative and operational support to our executive team, ensuring seamless day-to-day operations.Key Responsibilities:Provide high-level administrative support, including calendar...

  • Executive Assistant

    1 month ago

    Greenwich, United States Glocap Full time

    Our client, a based private investment management firm, is looking for an Executive Assistant to support two or more Senior Managing Directors/Analysts on the investment team. The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Analyst(s). The Executive Assistant must be...

  • Executive Assistant

    4 weeks ago

    Greenwich, Connecticut, United States Glocap Full time

    Job Title: Executive AssistantWe are seeking an experienced Executive Assistant to provide high-level administrative support to our Senior Managing Directors/Analysts on the investment team.Job Summary:The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Analyst(s). The...

  • Executive Assistant

    1 month ago

    Greenwich, United States FOGARTY KNAPP & ASSOCIATES, INC. Full time

    Prestigious investment firm is seeking an Executive Assistant to Associate and Administrative Directors. This person will serve as the primary point of contact for internal and external constituencies on all matters pertaining to Managing Directors/ Analysts. This role will either be based in Greenwich, CT or NYC office. Responsibilities include: extensive...

  • Executive Assistant

    4 weeks ago

    Greenwich, United States Career Group Full time

    Executive AssistantCompensation range: $75k-100kOur client, an UHNW Executive, is looking for an Assistant to join their team. In addition to providing administrative and operational support to the team, this individual will report to and support on a daily basis our contractor and “network” connector, in order to advance fund raising...

  • Executive Assistant

    4 weeks ago

    Greenwich, United States Career Group Full time

    Executive AssistantCompensation range: $75k-100kOur client, an UHNW Executive, is looking for an Assistant to join their team. In addition to providing administrative and operational support to the team, this individual will report to and support on a daily basis our contractor and “network” connector, in order to advance fund raising...

  • Executive Assistant to Chief Executive Officer

    3 months ago

    Greenwich, United States Prentice Capital Management, LP Full time

    About the jobCompany DescriptionPrentice Capital Management, LP is a low net long/short equity manager based in Greenwich, CT. The firm, founded by PM Michael Zimmerman, focuses on the U.S. Consumer sector and aims to produce strong risk-adjusted returns with little correlation to equity markets. Prentice emphasizes establishing variant views on companies...

  • Executive Assistant to Chief Executive Officer

    3 months ago

    Greenwich, United States Prentice Capital Management, LP Full time

    About the jobCompany DescriptionPrentice Capital Management, LP is a low net long/short equity manager based in Greenwich, CT. The firm, founded by PM Michael Zimmerman, focuses on the U.S. Consumer sector and aims to produce strong risk-adjusted returns with little correlation to equity markets. Prentice emphasizes establishing variant views on companies...

  • Executive Assistant

    4 weeks ago

    Greenwich, Connecticut, United States Mary Bolger, LLC Full time

    Job SummaryWe are seeking a highly skilled and organized Executive Assistant to join our team at Mary Bolger, LLC. As an Executive Assistant, you will provide administrative support to our small investment team, ensuring the smooth operation of our daily activities.Key ResponsibilitiesManage travel arrangements, itineraries, and expense reportsCoordinate...

  • Executive Assistant

    4 days ago

    Greenwich, Connecticut, United States Lone Pine Capital LLC Full time

    Executive AssistantThe Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to Business Development. This position requires someone with a diverse skill set, and it will support the Business Development team including the head of the department, two Directors, and an Associate...

  • Executive Assistant

    4 weeks ago

    Greenwich, Connecticut, United States Lone Pine Capital LLC Full time

    Job Title: Executive AssistantJob Summary:The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to Business Development. This position requires someone with a diverse skill set, and it will support the Business Development team including the head of the department, two Directors,...

  • Executive Assistant to CEO

    1 month ago

    Greenwich, Connecticut, United States Prentice Capital Management, LP Full time

    About the JobPrentice Capital Management, LP is a low net long/short equity manager based in Greenwich, CT. The firm, founded by PM Michael Zimmerman, focuses on the U.S. Consumer sector and aims to produce strong risk-adjusted returns with little correlation to equity markets.The company emphasizes establishing variant views on companies and typically has...

  • Executive Assistant

    2 weeks ago

    Greenwich, Connecticut, United States Glocap Full time

    Job Title: Executive AssistantOur client, a leading private investment management firm, is seeking an experienced Executive Assistant to provide high-level administrative support to two or more Senior Managing Directors/Analysts on the investment team.Key Responsibilities:Provide senior-level executive administrative support, including managing calendars,...

  • Executive Assistant

    1 week ago

    Greenwich, Connecticut, United States Solomon Page Full time

    We are seeking a highly skilled and experienced Executive Assistant to support the Office of the CEO at our client, a leading Hedge Fund located in Greenwich, CT. The ideal candidate will have a minimum of 3-10+ years of experience working in a corporate office, preferably within financial services, and a Bachelor's degree.Responsibilities:Coordinate complex...

  • Executive Assistant

    3 weeks ago

    Greenwich, Connecticut, United States Glocap Full time

    Job Title: Personal AssistantCompany: Investment ManagerLocation: Greenwich, CTJob Type: Full-timeSalary: $90-110K range depending on experience + excellent benefits + bonus eligibleAbout the Role:We are seeking a highly skilled and experienced Personal Assistant to support our Partner in planning, organizing, and executing a wide range of personal and...

  • Executive Assistant

    1 week ago

    Greenwich, United States Lone Pine Capital LLC Full time

    Position Summary:The Executive Assistant will serve as the primary point of contact for internal and external constituencies on all matters pertaining to Business Development. This position requires someone with a diverse skill set, and it will support the Business Development team including the head of the department, two Directors, and an Associate...