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Administrative Support Specialist

2 months ago

San Antonio, Texas, United States Air Force Materiel Command Full time

Position Overview:
The primary function of this role is to act as the main office support, executing a variety of administrative and clerical tasks that enhance the efficiency of the organization.

Key Responsibilities:
1. Drafts a diverse array of routine and unique correspondence, reports, and other documentation, while also reviewing and finalizing documents prepared by colleagues in both handwritten and electronic formats.

2. Manages incoming phone calls, welcomes visitors, and determines the purpose of their inquiries.

3. Oversees the processing of incoming and outgoing communications, materials, publications, regulations, and directives.

4. Maintains the supervisor's schedule, organizes meeting logistics, and coordinates conferences.

5. Engages in various administrative and clerical tasks to support the office and the broader organization.

6. Utilizes multiple office automation software applications to create a wide range of documents that often require intricate formatting, including graphics or tables within text, as well as editing and revising electronic drafts and updating existing databases or spreadsheets.

Qualifications:
To qualify for this position, candidates must meet the specialized experience requirements as outlined in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions.

Required Experience:
Your resume should reflect a level of experience that demonstrates the necessary knowledge, skills, abilities, and competencies for successful job performance in this role.

Examples of relevant experience include:
Expertise in understanding extensive rules, procedures, operations, functions, and commitments related to secretarial and clerical tasks, enabling the execution of procedural and administrative duties such as screening calls and visitors, managing the supervisor's calendar, preparing, reviewing, and editing documents, gathering information for various reports, maintaining records, and arranging travel plans.

Knowledge of proper grammar, spelling, punctuation, capitalization, and formatting to accurately prepare and edit written correspondence and reports, as well as transcribed materials.

Familiarity with various office automation software programs, tools, and techniques to support office functions and produce a variety of documents, including letters, reports, spreadsheets, databases, and graphs.

Skills and Abilities:
1. Proficient typing skills; a qualified typist is essential.

2. Strong communication skills, both verbal and written.

Additional Information:
Experience gained through military service, private sector employment, or other government agencies may be considered.

Education:
If education is being used to qualify, official transcripts must be submitted with the application.

Education completed in foreign institutions may also be considered, provided proof of equivalency to U.S. education standards is provided.