Administrative Coordinator

3 weeks ago


Denver, Colorado, United States BeloForm Craft Full time
Job Description

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at BeloForm Craft. In this role, you will provide administrative support to ensure the efficient operation of our office.

Key Responsibilities:

  • Administrative Support:
    • Answer phone calls and direct inquiries to clients and team members.
    • Manage emails and correspondence, ensuring timely responses and follow-up.
    • Prepare and maintain documents, reports, and records both electronically and physically.
  • Calendar and Schedule Management:
    • Arrange meetings, appointments, and events internally and externally.
    • Maintain executives' calendars, avoiding scheduling conflicts and ensuring all participants have necessary information.
    • Set reminders for travel arrangements, accommodations, and event logistics.
  • Document Preparation:
    • Draft, proofread, and format reports, letters, presentations, and other documents as required.
    • Handle confidential information with discretion and professionalism.
  • Office Organization:
    • Maintain office supplies and manage inventory, coordinating ordering when needed.
    • Ensure filing systems are organized and up-to-date for easy access and retrieval.
  • Customer Service and Communication:
    • Greet and assist visitors, directing them to relevant personnel or departments.
    • Provide courteous and efficient customer service to clients and stakeholders.
  • Additional Support:
    • Perform additional administrative duties to support office operations and executive staff.

Requirements:

  • Bachelor's degree or equivalent (Associate's degree or secretarial training preferred).
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational skills and attention to detail.
  • Ability to multitask, prioritize, and manage time effectively.
  • High level of integrity and ability to handle confidential information.
  • Positive attitude and professional demeanor.

Compensation: $55,000 - $65,000 per year, depending on experience. Benefits include health, dental, and vision insurance, paid time off, holidays, retirement plan options, professional development opportunities, and wellness programs.



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