Regional Programs Coordinator, Boston

17 hours ago


Boston, Massachusetts, United States Fresh Films Full time
Job Description

Fresh Films is seeking a highly organized and detail-oriented Regional Programs Supervisor to oversee the day-to-day operations of our Fresh Films program in the Boston region. The successful candidate will be responsible for managing program implementation at current and new program sites, ensuring program effectiveness, fidelity, and quality across sites, and supervising and observing program quality through regular site visits and meetings.

Key Responsibilities:
  • Manage program implementation at current and new program sites
  • Ensure program effectiveness, fidelity, and quality across sites
  • Supervise and observe program quality through regular site visits and meetings
  • Coordinate and manage the program schedule for each program site
  • Ensure that program sites, students, and instructors have the resources they need for a successful program
  • Engage with and get to know the students in the program at all sites
  • Collaborate with the marketing team and program site staff to ensure successful recruitment, enrollment, and retention of youth participants
  • Coordinate and/or attend fall recruitment events
  • Ensure program attendance is recorded after each program session and immediately address any potential retention issues
  • Interview and hire local filmmaking instructors in collaboration with the Director of Programs
  • Coordinate instructor communications and regular check-in meetings
  • Support and mentor instructors on relationship-building with program site staff and students
  • Work with instructors to ensure student work is turned in on time, shared, and archived
  • Liaise between instructors and our accounting team for any issues related to payment, taxes, etc.
  • Facilitate program site onboarding and ongoing communications and meetings with key staff
  • Collaborate with key staff to facilitate new participant onboarding
  • Manage site-specific needs, such as unique needs of the site's student population
  • Coordinate local premieres with program sites to showcase student work
  • Gather site-specific demographic info and other details for development or marketing
  • Ensure distribution/completion of pre/post-evaluation surveys to students and instructors
  • Facilitate the capturing of behind-the-scenes photos/videos, testimonials, and exit interviews
  • Share program highlights with key staff at program sites, instructors, local partners, and the greater Fresh Films team
  • Coordinate and attend donor site visits as needed
  • Provide monthly reports for each program site to the Fresh Films team
Requirements:
  • Ability to coordinate various logistics to execute high-quality programming
  • Unquestioned integrity, passion, and commitment to the Fresh Films mission, the youth we serve, and the work we do
  • An unquestioned belief that young people, no matter their background or experience level, should have equal opportunities to access college/career opportunities in the media industry
  • A team player who enjoys collaboration but is also able to work independently when needed
  • Highly organized and detail-oriented
  • Empathy (the ability to relate to and connect with others)
  • Solutions-oriented and decisive, even when things are moving fast
  • Strong planner with the ability to be flexible when plans need to pivot and change
  • Self-starter who discerns work priorities and meets deadlines in a fast-paced environment
Work Environment:

Fresh Films is a hybrid organization, with some work from home and frequent in-person site visits and meetings. The successful candidate must have their own vehicle for transportation and may require additional evening/weekend work or travel. All out-of-town travel, accommodations, and meals are paid for by Fresh Films.


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