Procurement Specialist

2 weeks ago

Brighton, Colorado, United States Adams County Full time

About the Role

The Contract Specialist will play a critical role in ensuring the procurement process is efficient and effective for Adams County. This position requires a strong understanding of public procurement requirements, general business law, and local, state, and federal laws.

Key Responsibilities

  • Procure a wide variety of technical and non-technical items, including professional services, equipment, materials, and supplies.
  • Prepare bid specifications, assist in reviewing specifications, and ensure open competition and equal opportunity to all bidders.
  • Edit and rewrite purchase requisitions to clearly reflect descriptions of times, quantities, pricing, and special conditions.
  • Contact suppliers and vendors to obtain information about products, prices, and availability.
  • Negotiate bid prices, terms, and conditions for contracts, leases, and rental agreements.
  • Review and educate employees on purchasing policies and procedures.
  • Analyze bids, quotations, and requests for proposals.
  • Act as an agent for Adams County at bid openings, schedule bid and request for proposal openings, and draft recommendations for purchases to the Board of County Commissioners.
  • Schedule and facilitate pre-conference for bids and requests for proposals.
  • Coordinate compliance issues with the user Office/Department and the County Attorney staff.
  • Assist in establishing teams and creating evaluation criteria to evaluate bids and requests for proposals.
  • Prepare and administer contractual agreements for procurement of goods and services.
  • Participate in Cooperative Bid Programs.
  • Dispose of obsolete equipment and determine disposal methods for used and obsolete equipment.
  • Prepare Notices of Award, Notices to Proceed, and Denial Letters.
  • Promote good customer service and open communications with all Offices and Departments of Adams County.
  • Participate in the training of employees in JD Edwards Enterprise One Software.
  • Coordinate purchases of like-kind goods or services by multiple Offices/Departments to optimize volume discounting.

Requirements

  • Intermediate (Advanced for CSIII) level understanding of public procurement requirements, Local, State, and Federal laws, the Uniform Commercial Codes, and general commercial laws.
  • General Business Law.
  • Accounting practices, including invoicing, overages, shortages, and returns for credits.
  • Purchasing practices and procurement procedures.
  • Ability to communicate effectively with County staff and promote compliance with County objectives, policies, and programs.
  • Ability to analyze and develop solutions to problems resulting from the diversified nature of procuring goods and services.
  • Ability to identify sources of supply to ensure on-time and competitive-based deliveries.
  • Ability to consolidate purchases of like or common items.
  • Ability to work with Offices/Departments in the processing of emergency purchases.
  • Ability to determine if the quality of materials, the serviceability of equipment, or the services rendered met or exceeded requirements.
  • Ability to negotiate and prepare contractual agreements with the aid of higher-level staff.
  • Computer skills: Operate modern office equipment, including computer equipment, and be proficient in spreadsheet, word processing, and database software.
  • Ability to communicate clearly and concisely, both orally and in writing.
  • Ability to establish, maintain, and foster positive and harmonious working relationships with end-users, coworkers, and colleagues.
  • Ability to work and balance multiple projects at one time.
  • Strong organizational skills.

Preferred Qualifications

  • Four (4) years of professional purchasing experience, preferably in government, for Contract Specialist II.
  • Five (5) years of progressive purchasing and contracting experience, three (3) of which must be in a governmental setting, for Contract Specialist III.
  • Bachelor's degree from an accredited college or university with major coursework in purchasing, accounting, business, or public administration or related field.
  • Certification: CPPB, CPPO, CPM, CPP, CCPM Certification Required within 12 months of hire/progression.

About Adams County

Adams County complies with Colorado's Job Application Fairness Act (JAFA). JAFA prohibits employers from asking individuals to disclose their age, date of birth, or dates of school attendance or graduation on an initial employment application.

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