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Procurement Specialist

2 months ago

Brighton, Colorado, United States Adams County Full time

Job Summary

The Contract Specialist II/III position at Adams County is responsible for procuring goods and services for the county's various departments. The ideal candidate will have a strong understanding of public procurement requirements, general business law, and local, state, and federal laws.

Key Responsibilities

  • Purchase a wide variety of technical and non-technical items, procure professional services, equipment, materials, and supplies.
  • Prepare bid specifications, assist and review specifications set by the Offices/Departments, and assure open competition and equal opportunity to all bidders.
  • Edit and rewrite purchase requisitions to more clearly reflect descriptions of times, quantities, pricing, and special conditions and instructions for purchases.
  • Contact suppliers and vendors to obtain information about products, prices, and availability.
  • Negotiate bid prices, terms, and conditions for contracts, leases, and rental agreements.
  • Review and educate employees on purchasing policies and procedures.
  • Analyze bids, quotations, and requests for proposals.
  • Act as an agent for the County at bid openings; schedule bid and request for proposal openings; draft recommendations for purchases to the Board of County Commissioners.
  • Schedule and facilitate pre-conference for bids and requests for proposals.
  • Coordinate compliance issues with the user Office/Department and the County Attorney staff.
  • Assist in establishing teams and creating evaluation criteria to evaluate bids and request for proposals.
  • Prepare and administer contractual agreements for procurement of goods and services.
  • Participate in Cooperative Bid Programs.
  • Dispose of obsolete equipment; determine disposal methods for used and obsolete equipment.
  • Prepare Notices of Award, Notices to Proceed, and Denial Letters.
  • Promote good customer service and open communications with all Offices and Departments of the County.
  • Participate in the training of employees in JD Edwards Enterprise One Software.
  • Coordinate purchases of like-kind goods or services by multiple Offices/Departments to optimize volume discounting.

Requirements

  • Intermediate (Advanced for CSIII) level understanding of public procurement requirements, Local, State, and Federal laws, the Uniform Commercial Codes, and general commercial laws.
  • General Business Law.
  • Accounting practices, including: invoicing, overages, shortages, and returns for credits.
  • Purchasing practices, procurement procedures.
  • Communicate to County staff their procurement responsibility and promote compliance with County objectives, policies, and programs.
  • Advise and assist other Offices/Departments in obtaining specifications, develop specifications, and obtain quotations.
  • Analyze and develop solutions to problems resulting from the diversified nature of procuring goods and services.
  • Identify sources of supply to ensure on-time and competitive-based deliveries.
  • Consolidate purchases of like or common items.
  • Work with the Offices/Departments in the processing of emergency purchases.
  • Determine if the quality of the materials, the serviceability of the equipment, or the services rendered met or exceeded requirements.
  • Negotiate and prepare contractual agreements with the aid of higher-level staff.
  • Computer skills: Operate modern office equipment, including computer equipment. Proficient operations of spreadsheet, word processing, and database software.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish, maintain, and foster positive and harmonious working relationships with end-using departments, coworkers, and colleagues.
  • Ability to easily work in and lead teams with small to large groups of people.
  • Effective time management skills.
  • Ability to work and balance multiple projects at one time.
  • Strong organizational skills.

Education and Experience

  • Contract Specialist II: Four (4) years of professional purchasing experience, preferably in government. Education and Training: Bachelor's degree from an accredited college or university with major course work in purchasing, accounting, business, or public administration or related field.
  • Contract Specialist III: Five (5) years of progressive purchasing and contracting experience, three (3) of which must be in a governmental setting. Education and Training: Bachelor's degree from an accredited college or university with major course work in purchasing, accounting, business, or public administration or related field.

Certification

  • CPPB, CPPO, CPM, CPP, CCPM Certification Required within 12 months of hire/progression.

Background Check

  • Must pass a criminal background check.