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Gift Stewardship Program Coordinator

2 months ago

Madison, Wisconsin, United States Wisconsin Foundation and Alumni Association Full time

The Wisconsin Foundation and Alumni Association (WFAA) is in search of a dedicated Stewardship Program Manager. This pivotal role involves project management and support within the Wisconsin Medicine Stewardship Team. Key responsibilities encompass managing the gift acknowledgment process, leading stewardship initiatives, overseeing the tribute notification program, and aiding in the execution of the Tier-Based impact reporting program.

Key Responsibilities:

Oversee Acknowledgment Process:

  • Manage the acknowledgment process for leadership figures, including generating regular gift reports, requesting development notes, and customizing acknowledgment letters.
  • Develop and update leadership acknowledgment letter templates bi-annually.
  • Distribute monthly thank you cards for recurring gifts.

Lead Key Stewardship Initiatives:

  • Coordinate planning meetings and document actionable items.
  • Maintain project timelines to ensure timely completion of deliverables.
  • Collaborate with both internal and external partners to drive projects to completion.
  • Current initiatives include Faculty Staff Giving Campaign, SMPH Investiture, and various cause-based impact reports.

Execute Tier-Based Impact Reporting Program:

  • Assist in proofreading and editing beneficiary responses.
  • Utilize design tools for layout and presentation of responses.
  • Support the assembly and distribution of reports to donors.

Manage Memorial and Tribute Notification Program:

  • Review data reports and send tribute letters regularly.
  • Act as the primary contact for inquiries from staff and donors.
  • Collaborate with the central stewardship team on best practices.

Support Faculty Investiture Celebrations:

  • Manage logistics for ordering medallions and plaques for honorees.

Lead Thankview Campaigns:

  • Develop and implement Thankview campaigns.
  • Provide guidance on video recording and email campaign strategies.

Canva Leadership:

  • Create reports and stewardship materials using existing templates.
  • Share expertise and best practices in design.
  • Collaborate with marketing for new template requests.

Donor Recognition Support:

  • Update naming opportunities in the GiftMap platform.
  • Draft copy for naming opportunities.
  • Conduct audits of donor signage within facilities.
  • Coordinate with facilities for the installation of donor recognition signage.

Qualifications:

  • Minimum of 2 years' experience in project management, stewardship, or donor relations.
  • Proficient in Microsoft Office Suite, especially Word, Excel, and Outlook.

Additional Skills:

  • Strong organizational and critical thinking abilities.
  • Excellent verbal and written communication skills.
  • Attention to detail and problem-solving capabilities.
  • Proficient in customer service and relationship building.
  • Ability to manage multiple projects and priorities effectively.
  • Experience with design software like Canva is preferred.
  • Familiarity with donor management software is a plus.

About WFAA:

The Wisconsin Foundation and Alumni Association is a nonprofit organization dedicated to fostering connections between individuals and the University of Wisconsin-Madison. We strive to build a strong community of alumni and supporters who contribute to the university's mission.

Diversity and Inclusion:

WFAA values diversity and inclusion, recognizing that a variety of perspectives enhances our mission. We are committed to creating an environment where all staff and constituents feel respected and have opportunities to thrive.