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Project Coordination Specialist

2 months ago

Canoga Park, California, United States Promotion Plus Sign Co., Inc. Full time

About Promotion Plus Sign Co., Inc.

Promotion Plus Sign Co., Inc. is a leading provider of brand imaging solutions for the oil industry, serving over 12 major brands and 23 marketers across Southern California. Our commitment to reliability and consistency has earned us a reputation for excellence in the field of sign installation.

Location: Canoga Park, CA

Responsibilities
  • Collaborate closely with Project Managers to ensure timely project completion.
  • Deliver exceptional customer service through clear and effective communication.
  • Maintain accurate project data within designated tracking systems.
  • Forecast installation schedules for upcoming projects.
  • Prepare invoices for projects one week prior to installation.
  • Provide advance notice of anticipated closures and funding requirements.
  • Manage project scheduling using Google Calendar, work orders, and Google Maps directions.
  • Communicate daily schedules with Installation and Manufacturing departments.
  • Conduct on-site customer visits as needed.
  • Oversee the completion of projects and final inspections for accurate billing.
  • Submit billing information to the Accounting Department.
  • Handle incoming calls professionally.
  • Maintain a positive attitude and contribute to a collaborative team environment.
  • Arrive promptly each workday and be prepared to work up to 50 hours per week as required.
  • Prepare comprehensive project completion packages.
Requirements
  • Excellent written and verbal communication skills.
  • Proficiency in Excel, Word, and spreadsheets.
  • Working knowledge of QuickBooks.
  • Self-motivated with a strong sense of urgency.
  • Personable and possess exceptional communication skills.
  • Demonstrate professionalism and sound judgment in all interactions.
  • Ability to work effectively both independently and as part of a team.
  • Organized, confident, and detail-oriented.
  • Strong multitasking abilities and attention to detail.
  • High capacity for information retention.
  • Tenacious and dedicated to achieving results.
  • Proven administrative skills.