Executive Support Specialist

6 days ago

Dubuque, Iowa, United States Honkamp Krueger & Co., P.C. Full time
Job Description

About Honkamp Krueger & Co., P.C.

Honkamp Krueger & Co., P.C. is a leading Midwest CPA and business advisory firm, recognized for its expertise in serving privately held organizations, individuals, and nonprofits. With a rich history dating back to 1947, Honkamp has established itself as a trusted partner for businesses across various industries, including construction and real estate, dental practices, home health care, restaurants, manufacturing, and distribution.

Job Brief:

The Executive Coordinator will provide high-level administrative support to the President and other executives, serving as a liaison to shareholders and senior management teams. This role will also involve coordinating executive outreach, handling external relations efforts, and overseeing special projects. The ideal candidate will be creative, intuitive, self-motivated, and thrive in an entrepreneurial environment.

Key Responsibilities:

  • Act as liaison between President and shareholders/principals
  • Schedule, organize, and attend firm-wide events
  • Manage schedule for President, coordinate travel arrangements, and prepare expense reports
  • Manage, maintain, and communicate firm reporting and tracking on behalf of the President
  • Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the global operations of the company
  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization
  • Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
  • Represent the company and the President and executive team in a positive light through great follow-through skills and sound judgment
  • Conserve the President and executive team's time by reading, researching, collecting, and analyzing information in advance, as needed

Requirements:

  • Associate's degree (A.A.) or equivalent from a two-year college or technical school, or equivalent combination of education and experience
  • 5+ years of related experience preferred in working in an executive assistant role supporting C-Level preferred
  • Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Effective and professional communication skills
  • Flexible, as hours may occasionally change based on the needs of the business or President
  • Demonstrate discretion, confidentiality, and good judgment when handling firm and C-Level matters
  • Function well in a high-paced environment; performs additional duties as assigned by executives
  • Able to decipher priorities and make sound judgment calls when needed
  • Commitment to excellence; performs duties at the highest level possible on a consistent basis
  • Able to collaborate and work with different teams/departments
  • Dedication towards meeting the expectations of the President and other senior executives by maintaining effective relationships with interested parties
  • Capable of thinking outside of the box and providing creative solutions, while maintaining a sense of urgency

What We Offer:

  • Competitive wage and benefits package, including health/dental/vision insurance
  • 401k
  • Minimum of 16 days of paid time off (PTO) and 10 paid holidays
  • Summer Fridays
  • Flexible schedules

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