Administrative Assistant Executive
1 day ago
Recruit Monitor is seeking an experienced Executive Administrative Assistant to join our team. The ideal candidate will have excellent organizational skills, strong communication abilities, and a keen eye for detail. This role will support our IT Vendor Manager in processing documents, reconciling expenditures, and ensuring smooth operations.
This is a full-time position requiring onsite attendance with flexible scheduling. The successful candidate will work closely with the IT team to ensure seamless collaboration and effective execution of tasks.
Responsibilities include:
- Supporting IT Vendor Management with document processing and other assigned duties.
- Processing vendor documents (NDAs, MSAs, SOWs, Invoices) with attention to accuracy and timeliness.
- Verifying and processing invoices using DocuSign, while maintaining detailed records.
- Updating documents as needed (data entry into Excel and Smartsheet) to ensure seamless tracking.
- Filing documents electronically (adding documents to FileNet) for easy retrieval.
- Providing IT travel reservations and onsite support for meeting rooms, group events, etc.
- Bachelor's degree or equivalent experience in a related field.
- Strong project management skills, with ability to handle diverse tasks.
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word), DocuSign, and experience managing emails, calendars, and schedules.
- Excellent communication and interpersonal skills.
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