Director of Facilities and Maintenance

1 day ago

New York, New York, United States Breaking Ground Full time
Job Title: Director of Facilities and Maintenance, Transitional Housing

At Breaking Ground, we are committed to providing safe and quality spaces for our residents. We are seeking a highly skilled and experienced Director of Facilities and Maintenance to oversee the maintenance and housekeeping services for our transitional housing portfolio throughout New York City.

Key Responsibilities:
  • Provide maintenance staff with necessary tools and resources to ensure daily operations and facilities maintenance needs are met.
  • Establish and implement systems of accountability to ensure standards are being consistently met.
  • Oversee and supervise Assistant Directors, Facility Maintenance, and implement strategies for ensuring performance standards are met.
  • Conduct interviews and approve final candidates for Facility Maintenance Supervisors, Engineers, and other specialized maintenance positions.
  • Develop and implement janitorial schedules, preventative maintenance plans, and schedules at all transitional housing sites.
  • Ensure preventative maintenance schedules are adhered to at all transitional housing sites and conduct annual reviews of janitorial and preventive maintenance schedules.
  • Establish and implement standard operating procedures for Facility Maintenance Supervisors about how to reduce violations, maintain equipment, and efficiently project-plan minor repairs.
  • Develop and provide trainings to transitional housing maintenance staff to improve knowledge, skills, and expertise in maintenance best practices.
  • Complete quarterly physical transitional housing sites inspections, including fire life safety regulations, and provide feedback to each site.
  • Document own work in Maintenance Connection and put systems in place to ensure each site is using Maintenance Connection.
  • Manage electronic keybox system(s) at transitional housing sites.
  • Accountable for transitional housing sites adhering to preventive maintenance plans.
  • Liaise with Office of Temporary and Disability Assistance (OTDA) and DHS as needed.
  • Establish regular standing meetings and as-needed check-ins with stakeholders to ensure effective dissemination of information and alignment on critical projects and areas of work.
  • Ensure all vendor contracts related to building systems and CCTV are active and contain requisite levels of service required for each transitional housing site.
  • Establish guidelines and protocols for determining what types of work and services can be approved at the transitional housing site-level and what needs to be escalated and how.
  • Ensure completion of all work to address violations that do not meet the threshold for major repair or capital project.
  • Draft and submit all CAPs to DHS and OTDA according to expectations, guidelines, and deadlines of these agencies.

Requirements:

  • High School diploma or equivalent required.
  • Minimum of 5 years of experience working in the building trades or related field.
  • Minimum of 2 years of experience supervising maintenance, facilities, and janitorial staff.
  • Basic skills in plumbing, electrical work, carpentry, and dry wall application.
  • Working knowledge of building operations: e.g. steam boilers and elevators.
  • Strong knowledge of New York City, New York State, and Federal building codes and regulations.
  • Required: current S-12 Fire Sprinkler, S-13 Standpipe, and S-95 Fire Alarm Systems Certifications.
  • Preferred: F-07 and W-07 Fitness for Fire and Emergency Drill Conductor Certifications.
  • Proficiency with Microsoft Office Suite programs including Word, Excel, Outlook, and Microsoft Teams; experienced using work order systems.
  • Ability to read and understand design drawings.
  • Strong communication skills and the ability to manage competing deadlines.
  • Ability to work with diverse populations, including persons with mental illness and histories of homelessness.
  • Must be able to climb stairs in case of elevator failure.
  • On call availability.
  • Valid NY or NJ drivers license with a good driving record, as defined by Breaking Ground, is a condition of employment.

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