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Information Governance Coordinator
2 months ago
About Ropes & Gray
Ropes & Gray is a leading global law firm with a strong presence in major business centers worldwide. The firm has been consistently recognized for its expertise in various practice areas, including asset management, private equity, mergers and acquisitions, finance, real estate, tax, antitrust, life sciences, healthcare, intellectual property, litigation, and business restructuring.
Job Summary
We are seeking a highly organized and detail-oriented individual to join our Information Governance team as a Coordinator. The successful candidate will be responsible for maintaining a centralized system of records management, organizing and filing client files, retrieving and distributing files upon request, and updating the Records Management database.
Key Responsibilities
- Records Management: Enter information into Records Management and Document Management databases, properly file and account for all records, and edit existing records as required.
- File Preparation: Prepare new files, transfer inactive files to the warehouse, and prepare boxes for offsite storage.
- Research and Retrieval: Research information on file history, activity, and other relevant details, and track, organize, and retrieve files from central Records Department or warehouse.
- Customer Service: Work as a customer service representative, solving problems and ensuring compliance with department procedures.
- Team Collaboration: Participate in team meetings, contribute to the overall success of the local and firm-wide IG team, and train new and existing employees under guidance.
Requirements
- Education: Bachelor's degree required.
- Experience: One year of office experience, including data entry, records filing, and related duties, preferred. Law firm experience a plus.
- Skills: Proficiency with Microsoft Office, ability to lift boxes weighing at least twenty-five pounds repeatedly, and strong organizational and communication skills.
Compensation and Benefits
Ropes & Gray offers a comprehensive Total Rewards package, including competitive compensation, comprehensive health and well-being benefits, personal and professional development opportunities, and a supportive culture.
