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Compliance and Quality Assurance Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Compliance Administrator to join our team at Triman Industries Inc. as a key member of our Quality Assurance department.
Key Responsibilities- Provide administrative support to the Quality Assurance team in maintaining a robust Quality Management System and Supply Chain.
- Produce detailed reports and presentations as needed by Department Leads, utilizing Excel, Word, and PowerPoint.
- Assist the Compliance team with document control functions.
- Manage and maintain Compliance Trackers and Logs.
- Create and monitor tracking documentation for project progress and results.
- Send weekly External Provider activity reports.
- Update management on open items related to projects.
- Coordinate schedules, activities, meeting minutes, and follow-up action items.
- Act as a backup to the External Provider Qualification program, identifying risks and opportunities for improvement.
- Update vendor files in EPDS as per approved Vendor Forms.
- Conduct internal audits throughout the organization as directed by the Audit Program Manager in accordance with ISO19011.
- Assist the Quality Assurance Manager with facilitating registrar and customer audits.
- Assist the Compliance team with preparation of Quality Management Reviews, acquiring accurate data necessary to communicate the Quality Management System.
- Approve returned vendor surveys and upload to the ERP system.
- Complete Quality Self-Assessments by industry on request to customers along with current CTG certifications.
- Collect data of all customers from Account personnel, send out quarterly customer surveys, and analyze data received by gathering scorecard information from customers.
- Retain Customer Score Card information when received.
- Monitor parts alerts databases, from ERAI, GIDEP, FAA, and EASA. Maintain a database of known suspect counterfeit parts at CTG and their disposition.
- Send notifications regarding parts alerts to the appropriate personnel in the event a part was shipped in the past or present.
- Assist finance with setting up AP Vendors and making any necessary modifications to vendor files.
- Review all revisions applicable to External Standards and Internal Quality Manual and affiliated documents on a quarterly basis and maintain a log of documenting revision dates of last review. If any applicable changes are identified, notify the Department Manager and the Quality Assurance Manager.
- Ensure compliance with company code of conduct and all applicable laws, regulations, rules, and policies.
- High School Diploma or equivalent, College education preferred.
- 1-3 years of Administrative experience.
- Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, Excel, and Project Management Tools.
- Detail-oriented and comfortable working in a fast-paced office environment.
- Exceptional communication skills.
- Superior organization skills and dedication to completing projects in a timely manner.
All trainings outlined for this job description are identified within Triman Industries Inc.'s Training Matrix, located within the Learning Management Tool within each individual's pre-requisites.
