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Financial Operations Associate

2 months ago

Knoxville, Tennessee, United States InsideHigherEd Full time

Overview of Responsibilities

This role is situated within the Accounts Payable division of the Business Services Office, focusing on the processing of expenses incurred by the department for various purchases, services, and items received. Responsibilities encompass handling Invoices, Transfer Vouchers, Procurement Card transactions, Petty Cash Reimbursements, and Special Payment Requests. The Accounts Payable division also manages the vendor database, including vendor requests, updates to remit addresses, and obtaining necessary tax documentation.

Key Responsibilities:

· Facilitate training sessions for staff within the Business Services Office on topics such as contract payments, procurement card usage, asset management, payroll processing, and invoice handling. Mentor junior staff on financial policies and procedures.

· Supervise designated personnel in maintaining accurate accounting and financial records related to Accounts Payable and Receivable.

· Provide financial insights and interpret relevant policies and procedures. Generate financial reports, statistical analyses, and make informed projections regarding future financial balances.

· Offer guidance on financial and budgetary matters.

· Counsel departmental staff on proper procedures for contract payments, payroll entries, travel reimbursements, and other financial processes.

· Suggest improvements for the efficiency of Accounts Payable practices and policies.

· Make independent decisions regarding the accounts payable and receivable processes.

· Perform a variety of tasks related to payroll, accounting, and financial activities with accuracy and efficiency.

· Process transactions in the financial system promptly and accurately with minimal oversight.

· Draft correspondence and respond to inquiries related to financial matters. Undertake additional duties as required.



Qualifications

Minimum Qualifications:

· High school diploma or equivalent.

· At least four years of experience in accounts payable and receivable functions.

· Proficiency in personal computers and relevant software applications.

· Familiarity with Microsoft Word, Excel, and PowerPoint.

· Strong organizational and coordination skills.

· Effective communication skills, both verbal and written.

· Excellent interpersonal abilities.

· Capacity to build positive working relationships within a team environment.

· Ability to instruct and supervise others effectively.

Preferred Qualifications:

· Knowledge of financial systems and software.