Administrative Support Specialist

1 week ago

Kennesaw, Georgia, United States Staffing Full time
Job Description

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Staffing. As an Administrative Support Specialist, you will provide comprehensive administrative support to ensure the efficient operation of the office. Your responsibilities will include managing phone calls, emails, and correspondence, handling inquiries or directing them to the appropriate department or individual. You will also prepare, organize, and maintain documents, records, and reports, ensuring confidentiality and accuracy in document handling and filing.

Key Responsibilities:

  • Clerical Support: Manage phone calls, emails, and correspondence, handling inquiries or directing them to the appropriate department or individual.
  • Document Management: Prepare, organize, and maintain documents, records, and reports, ensuring confidentiality and accuracy in document handling and filing.
  • Scheduling & Coordination: Arrange and schedule meetings, conferences, and appointments for team members and executives, maintaining updated calendars for the team and ensuring timely communication of schedule changes.
  • Data Entry & Reporting: Enter data accurately into systems, create spreadsheets, and generate regular reports for management review.
  • Office Supplies & Inventory Management: Monitor and maintain inventory of office supplies and order necessary materials, keeping track of office equipment and coordinating repair or replacement when needed.
  • Travel Arrangements: Coordinate travel bookings and itineraries for staff members, ensuring all necessary travel documents are in order.
  • Team Communication: Act as a liaison between various departments to facilitate smooth communication and coordination.
  • Assist with Special Projects: Support the team with special projects, research tasks, and events as required by management.
  • Compliance & Policy Adherence: Ensure that all administrative activities comply with company policies and industry regulations.

Qualifications:

  • Education: High School Diploma or equivalent required. An Associate's degree in Business Administration or a related field is preferred.
  • Experience: 2+ years of experience in an administrative or clerical role. Experience in a corporate environment is a plus.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with all levels of staff.
  • Organizational Skills: Strong organizational skills with the ability to multi-task, prioritize, and manage time effectively.
  • Attention to Detail: Keen attention to detail and a commitment to producing accurate, high-quality work.

Physical Requirements:

The role may require prolonged periods of sitting, data entry, and occasional lifting of office supplies or materials up to [weight limit].

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