Administrative Support Specialist
7 days ago
This opportunity is a great fit for an experienced administrative professional who is looking for a challenging role with a dynamic company.
Key Responsibilities:
- Provide administrative support to a Division, including typing, filing, answering phones, scheduling, calendaring, record keeping, and coordinating meetings and conferences.
- Assist with special projects, such as recording, compiling, retrieving, reporting, and analyzing information.
- Multi-task and prioritize tasks to meet deadlines and ensure high-quality results.
- Develop and maintain strong communication and organizational skills to effectively work with colleagues and stakeholders.
- Proficiently use MS Office and other software applications to perform administrative tasks.
Scope of Work:
This role will provide administrative support for 3 managers and 2 groups, totaling 25 people. The successful candidate will be responsible for managing, training, and mentoring other office staff, leading projects, and handling confidential and sensitive data.
Qualifications and Education Requirements:
- High School Diploma
- A minimum of 2 years of experience as an Executive Administrative Assistant
- Excellent verbal and written communication skills
- MS Office (Word, Excel, and PowerPoint) and email systems
- Data Entry/Excel/SAP (or similar systems)/MS Office/EZ pay/DocuSign/Chrome River/SharePoint/PowerPoint/G1P/Dreamweaver
- Strong administrative coordination abilities
- Customer service experience
- Accounts Payable
- Expense Reports
- Onboarding/Recruiting
- Vacation Tracking
- Payroll
- Time Keeping
- Purchase Orders (maintain office inventory)
- Coordinating events
- Coordinate office moves
- Manage/prepare org charts, flowcharts, group contact information
- Maintaining Calendars
- Coordinating Travel Arrangements/Previous experience with Visa travel requirements
- Coordinating on-site visits
- Manage daily mail and distribution
Benefits:
- Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)
- Continuous Employment Development and Learning
- Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement
- 401K
- Aetna Group Medical Coverage & Kaiser for California only
- Dental Insurance Coverage
- Vision Insurance Coverage
- Basic Life Insurance & AD&D
- Long Term Disability
- Voluntary Short-Term Disability
- Direct Deposit
- Health Savings and Flexible Spending Accounts
About Cenergy International:
Cenergy International is a dynamic, diverse, woman-owned company that has provided stellar support to our clients globally for over 25 years. We hire extraordinary people, and each of our team members is encouraged to embody our core values to drive innovation and own it with integrity and trust while adding to our positive and forward-thinking atmosphere.
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