Academic Assistant

3 days ago

Gainesville, Florida, United States University of Florida Full time

Job Title: Academic Assistant I

Job Summary:

The University of Florida is seeking a highly organized and detail-oriented Academic Assistant I to support the effective administration of continuing education courses and academic activities in the Department of Continuing Dental Education. This role involves various responsibilities, including course administration, student enrollment management, data entry and management, and general office duties.

Key Responsibilities:

  • Assist faculty and administrators in the coordination, communication, and organization of continuing education courses.
  • Coordinate scheduling, room bookings, and other logistics related to continuing education courses.
  • Facilitate communication between faculty and students regarding course-related matters.
  • Ensure that course information, schedules, and related details are current and accessible to students/participants.
  • Respond promptly and professionally to email inquiries.
  • Handle incoming phone calls, provide information, and redirect calls when necessary.
  • Assist with general office tasks, including filing, scanning, and organizing documents.
  • Utilize the college's registration system to manage student enrollments efficiently.
  • Guide students through the enrollment process and address any registration-related inquiries.
  • Ensure accurate and up-to-date student records, including course selections and academic standing.
  • Accurately input and maintain academic and administrative data using Microsoft Office applications.
  • Manage databases and electronic records pertaining to course information, student details, and academic resources.
  • Generate reports and summaries as required by faculty and management.
  • Use WordPress to update and maintain the college's course catalogs on the official website.

Requirements:

  • High school diploma or equivalent and two years of relevant experience.
  • Familiarity with rules pertaining to the confidentiality of student records.
  • Excellent verbal and written communication skills.
  • Problem-solving skills.
  • Ability to apply policies and procedures established by the Continuing Dental Education office and the Division of Continuing Education.
  • Ability to work independently.
  • Ability to work to establish priorities.
  • Ability to work to exercise good judgment in dealing with individuals at professional and non-professional levels.
  • Ability to handle multiple tasks at the same time.
  • Ability to become proficient in using specific computer software programs (i.e., Microsoft Office, including Excel, Outlook, PowerPoint, Word).
  • Ability to become proficient in using the Internet.

Benefits:

The University of Florida offers a comprehensive benefits package, including low-cost health insurance plans, dental plans, vision plans, and domestic partner coverage through GatorCare. Optional plans such as life, disability, legal, and accident insurance are also available. The university provides a variety of leave programs, including vacation, sick leave, paid holidays, personal leave days, and family medical leave. UF employees are also eligible for the GatorCare program, which provides big savings at various business and retailers.

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