Part-Time Operations Coordinator Specialist

2 days ago


Seattle, Washington, United States Washington Policy Center Full time
Job Overview

Washington Policy Center (WPC) is seeking a detail-oriented and motivated Part-time Operations Coordinator to support our organization's financial and administrative operations.

This role requires a minimum of three to four days per week in the Seattle office.

Key Responsibilities:
  • Accounts Payable (A/P):
    • Record all accounts payable and related expenses.
    • Collaborate with staff to complete the expense approval workflow.
    • Ensure timely payments and provide detailed monthly expense reports to department heads.
  • Accounts Receivable (A/R):
    • Record all contributions to WPC accurately.
    • Work with the Development Team to reconcile accounting and fundraising databases.
  • Office Management:
    • Oversee office equipment and provide basic IT troubleshooting, including for the phone system, copier, mail machine, and Methodworks.
    • Manage office supplies and handle inventory.
    • Retrieve mail on Monday, Wednesday, and Friday, and monitor the WPC email inbox.
    • Answer the main phone line and assist callers as needed.
  • Administrative Support:
    • Assist with various administrative tasks as directed by the Operations Director and Operations team.

The estimated salary for this position is $23.50 per hour, totaling approximately $43,000 per year based on 20 hours of work per week.

Qualifications:
  • Strong organizational and time management skills, with excellent attention to detail.
  • Proactive communication skills, able to provide regular updates to the manager.
  • Basic proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to work independently and productively in a team environment.
  • Dependable and able to manage multiple responsibilities efficiently.
  • A personal vehicle for mail pickup and availability in the Seattle office 3-4 days per week.
  • Familiarity with accounting processes and/or office management preferred.
  • Positive, team-oriented attitude with a commitment to WPC's mission and values.


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