Charter Construction: Accounts Payable Specialist

7 days ago

Seattle, Washington, United States American Restoration Operations LLC Full time
About the Role

We are seeking a highly skilled and motivated Accounts Payable Specialist to join our accounting team at Charter Construction.

As an Accounts Payable Specialist, you will be responsible for coordinating the operations and activities of a decentralized accounts payable department. You will manage third-party account relationships, resolve discrepancies, and satisfy reporting requirements.

Responsibilities
  • Be available during peak business hours to provide direction and resolution in regard to internal and external account payable inquiries.
  • Review accounts payable documents prepared by project accountants for accuracy, completeness, and conformance to policy; authorize for payment.
  • Train and communicate with subcontractors, subtiers, and internal personnel in regard to past due invoices, pay applications, and protocol.
  • Function as an intermediary between vendors and Charter's Project Managers/Superintendents.
  • Communicate consistently with subcontractors, suppliers, and clients regarding payment processing and status.
  • Weekly A/P invoicing processing and check runs; review check register, communicate critical information regarding individual invoices, track joint check information, and review lien release documentation.
  • Effectively manage lien releases in regard to subcontractors and subtiers.
  • Align systems with software applications to streamline information management processes.
  • Administer and ensure that entered items have the correct job codes, account codes, and payment terms to pay clients/vendors properly.
  • Ensure that the right accounts payables for each type of invoice are in their proper ledger accounts.
  • Reconcile A/P accounts and vendor statements.
  • Research vendor statements, phone calls, and discrepancies.
  • Determine that payments and accounting transactions are in accord with contracts, purchase orders, established policies, and procedures.
  • Manage Charter Construction's Home Depot account.
  • File tax returns (1099's and 1096).
  • Assist with month-end financial close, including preparation of statements and reports.
  • Post invoices in the computer system.
Requirements
  • 2+ years of experience in accounts payable or a related field.
  • Proficient in Microsoft Excel and accounting software.
  • Strong attention to detail and ability to work independently.
  • Excellent communication and interpersonal skills.
Preferred Qualifications
  • Experience in the construction industry.
  • Bachelor's degree in Accounting, Finance, or a related field.

The estimated salary for this role is $55,000-$70,000 per year, depending on experience.

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