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Executive Support Specialist

2 months ago

San Francisco, California, United States Jerry Full time

About the Opportunity:

We are seeking a highly skilled and detail-oriented Executive Support Specialist to provide high-level administrative support to our CEO and executive leadership team. This is a unique opportunity to work closely with startup leaders, gain insights into high-growth businesses, and make a real impact.

Responsibilities:

  • Manage and maintain calendars for executives, coordinating and prioritizing a high volume of meetings, travel arrangements, and events with efficiency and precision.
  • Organize meetings, conferences, and offsites, ensuring all logistics are handled, including preparation of agendas, materials, and follow-ups.
  • Anticipate the needs of executives and the business, taking proactive steps to address challenges, resolve conflicts, and streamline operations before issues arise.
  • Own the planning and execution of company events, offsites, and team-building activities.
  • Provide support on special projects, conducting research, preparing reports, and assisting with the management of key company initiatives.
  • Continuously seek out ways to improve administrative processes, creating efficiencies and simplifying workflows for executives and the team.

Requirements:

  • Bachelor's degree in any discipline.
  • 3+ years of experience as an Executive Support Specialist, Administrative Director, or related role, preferably in a startup or fast-paced environment.
  • Exceptional organizational skills and a meticulous eye for detail.
  • Proven ability to thrive in a dynamic setting with a strong sense of urgency and ownership.
  • Highly flexible and comfortable with adapting to changing priorities.
  • Able to maintain a professional demeanor in both internal and external interactions, even in high-pressure situations.