Administrative Coordinator

6 days ago


Seattle, Washington, United States Carrix, Inc.SSA Marine, Inc. Full time

About the Role:

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The Administrative Assistant will provide critical support to senior leaders in the Administration department, ensuring the efficient operation of the department. As a shared support member, you will be responsible for various tasks related to organization and communication, including providing general administrative and clerical support, organizing meetings and appointments, and managing calendars.

  • Assist senior leaders with calendar management, travel arrangements, and monthly expenses.
  • Schedule meetings and events for teams and the department.
  • Respond to phone calls and emails related to department administration.
  • Prepare materials and documents for the department.
  • Maintain accurate records and develop an effective filing system.
  • Be the go-to person for general department administrative inquiries.
  • Maintain vendor and contact lists, manage vendor invoices, and process payments.
  • Distribute correspondence, memos, letters, faxes, and forms to employees.
  • Evaluate and maintain company values, rules, policies, and procedures to fulfill the company mission and build productive relationships with customers and vendors.
  • Perform special tasks requested by management and/or supervisor.

Key Qualifications:



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