Office Operations Assistant
2 days ago
About Our Location
The Office Assistant position is a full-time role operating out of our San Mateo office. If you're passionate about working in a dynamic and supportive environment, we encourage you to apply for this exciting opportunity.
Your Key Responsibilities
- Provide administrative support to our Social Work Services staff, ensuring the smooth operation of our Department
- Coordinate activities for production, copying, and distribution of reports
- Prepare documents to accompany reports and prepare correspondence as needed
- Sort, copy, prepare, assemble, and file reports and forms
- Prepare and distribute correspondence, including certified mail, form letters, and other information for those served
- Respond to telephone and email requests and redirect as appropriate
- Maintain office equipment
- Maintain supplies and forms for the Department
- Front desk coverage, including routing calls, providing basic information, greeting visitors, and maintaining a professional lobby area
- Participate in special projects and assist with additional duties or tasks assigned by a supervisor
Requirements:
- Written communication: ability to develop standard business communications using proper grammar, spelling, and punctuation
- Use of discretion and ability to maintain confidentiality
- Ability to type 60 wpm
- Basic familiarity with MS Word, MS Excel, MS PowerPoint, MS Outlook, or similar software applications
- Ability to operate basic office equipment, including scanners, copiers, faxes, phones
- Oral communication: ability to convey complex information and ideas in a clear, concise, and professional manner
- High School Diploma or equivalent
- 1+ year experience in an office setting involving production typing, machine transcription, processing of documents, and general clerical duties
- Coursework in Office Management or Medical Office Assistance
- Experience in multi-cultural settings and/or multi-lingual capacity
Benefits:
We offer a comprehensive benefits package, including medical and dental benefits with a generous employer contribution, life insurance, disability coverage, and vision care. Additionally, you'll enjoy 13 vacation days, 15 sick days, 10 paid holidays, 4 personal holidays, 3 winter holidays, and up to 5 paid days for continuing education.
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