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Academic Guidance Specialist

4 weeks ago

Austin, Texas, United States University of Texas at Austin Full time
Job Summary

We are seeking a highly skilled Academic Counselor to join our team at the University of Texas at Austin. As an Academic Counselor, you will play a critical role in supporting students in achieving their academic and career goals.

Key Responsibilities
  • Coordinate and provide guidance activities to assist students in planning academic coursework that aligns with Texas graduation requirements.
  • Develop and maintain current guidance documents and Personal Graduation Plans (PGPs) for each student.
  • Communicate information to students via webinars, email, website, or phone.
  • Track student progress toward graduation requirements and make recommendations to support on-track 4-year graduation.
  • Assist with planning and preparation for graduation ceremony.
  • Facilitate ongoing and systematic communication with students and parents regarding registration, enrollment, changes to graduation requirements or course offerings, and study support.
  • Coordinate resources for students and parents and provide up-to-date information via website, newsletter, phone, emails, and webinars.
  • Maintain and distribute student policy and guiding documents, prepare newsletters, prepare and present webinars, and update website routinely with supporting documents.
  • Proactively engage in communication with students, parents, and staff to discuss students' needs and generate solutions through collaborative processes.
  • Engage in development and implementation of study skills support materials and student advisory activities in collaboration with the curriculum and administrative teams.
  • Coordinate tutoring as needed and assist students and parents in communicating with specialists, administrators, and teachers.
  • Ensure confidentiality, accuracy, and timeliness when maintaining student records while adhering to state and university policies and requirements.
  • Maintain accuracy of student records, enter student data, and generate student course schedules utilizing a variety of systems for student records.
  • Maintain test scores and student grade reports.
  • Obtain, record, and interpret student appraisal test data and student records to communicate information to students, parents, and teachers.
  • Maintain up-to-date student records (transcripts and PGPs) on the server and in cumulative folders.
  • Establish and follow protocols for reviewing student transcripts to determine when students meet graduation requirements to earn their diploma.
  • Participate in top ten percent ranking processes.
  • Provide guidance to students regarding college, career, and military readiness activities and monitor CCMR status of high school students.
  • Offer appropriate college and career, vocational, military, or educational materials to students and parents.
  • Consult with parents, students, teachers, and other school and community personnel to share information and make referrals.
  • Provide resources and updates to students regarding college applications and SAT/ACT testing timelines.
  • Coordinate support services through systematic processes of monitoring students' course progress and identifying students' individual needs.
  • Provide references for community support programs or other avenues of support as needed for students and families.
  • Offer individual or group counseling to students regarding college and career planning, adjusting to school or life situations, and decision-making as needed.
  • Collaborate with curriculum and administrative teams to plan and serve students based on their needs and aligned to activities and goals defined in the campus and district improvement plans.
  • Assist with planning and implementing state testing and G/T, 504, and special education services.
  • Participate in data reporting, planning, collaborative activities, course planning, support services, and marketing to assist with a variety of UTHS programs and services as needed.