Administrative Coordinator
1 month ago
Enterprise Products Partners L.P. is a leading North American provider of midstream energy services to producers and consumers of natural gas, NGLs, crude oil, refined products, and petrochemicals.
Responsibilities- Assist the System Operations VP with departmental functions.
- Prepare weekly management reports.
- Coordinate intern and EDRP logistics, including arranging for safety gear, tours, recruiting events, and presentations.
- Manage scheduling for all floor conference rooms.
- Manage workspace assignments for all floor personnel.
- Assist in the preparation of annual expense budgets and manage quarterly budget reports.
- Find efficient, professional, cost-effective methods of assisting Directors in day-to-day activities.
- Handle inquiries, both verbally and in writing, with a professional attitude.
- Procure office supplies, maintain files, document meetings, and manage travel arrangements.
- Perform financial and accounting duties, including purchase requisitions, purchase orders, accounts payable, invoice processing, monthly expense tracking, timesheet, and payroll management.
- Perform other duties, such as answering phone, mail distribution, and office equipment management.
- Perform duties safely and in compliance with all company, federal, state, and local regulations.
- Maintain proficiency in job functions and applicable software programs.
- High school diploma or equivalent is required.
- Professional demeanor and communication skills are essential for interacting with executives, management, front-line employees, and prospective employee candidates.
- Proficiency in Microsoft Excel is required, with experience in creating data tables, using formulas, creating charts, and applying pivot tables preferred.
- High proficiency in Microsoft PowerPoint is required, with experience in creating presentations that include data, charts, and pictures preferred.
- Proficiency in Microsoft Office Word and Outlook is required.
- A minimum of 2 years' experience working in a support and/or administrative assistant role is preferred.
- Proven experience typing and proofreading company-related documents.
- The ability to juggle competing priorities, multi-task, and change direction in a variety of workplace situations.
- Previous experience in the energy industry is preferred.
- Proven ability to respond as needed to internal and external customer requests in a timely manner.
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