Sample Coordinator Assistant

2 days ago


Pittsburgh, Pennsylvania, United States System One Full time
Job Title: Sample Coordinator Assistant

Job Summary:
This role will be responsible for the overall management of the Global assortment samples for all departments within the Bras & Undies teams at System One. The ideal candidate will have a strong understanding of sample management and be able to work closely with the Manager and Functional Leads to ensure successful execution.

Key Responsibilities:
1. Assist in hitting sample deadlines set out by the photo studio, PR, and photoshoot schedules.
2. Support the Manager in working closely with Functional Leads across Merchandising, Business Strategies, and Marketing to enable successful execution.
3. Develop a basic understanding of nuances across the Aerie brands to assist the Manager in properly coordinated sample deadlines in order to support evolving Business needs.
4. Work closely with Assistant Merchants for each department to understand when samples are being requested.
5. Check in samples and track sending/receiving details in PLM. Manage additional deliverables for sample handoffs (including SVLs and Excel charts).
6. Consistently communicate updates and/or business-related issues to the Manager in a timely manner.
7. Assist the Manager in communicating impact when sample deadlines are not met.
8. Recap each team on the status of the sample check-in process. Responsible for giving clear information on what has been sent to the studio, photoshoot, etc. and when as well as giving clear recaps on what samples are still missing.

Requirements:
Bachelor's Degree in Fashion or Art or Merchandising (or equivalent experience and education).
Comfortable working in a hybrid environment - mainly working in the office several days a week with occasional remote work from home.
Excellent written and verbal communication skills.
Able to multi-task and prioritize based on business objectives.
Organized and detail-oriented.

Work Environment:
Able to work in a hybrid environment, meaning that some work may be performed remotely but certain essential functions must be performed in-person/in-office based on the needs of the business. In-person/in-office collaboration is required, the frequency of such in-person/in-office collaboration (e.g., portion of week, entire week) is dictated by business needs. Such collaboration includes work centralized around product development, milestone meetings, fittings, and approvals.

Language: English

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