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Office Coordinator for Enrollment Services

2 months ago

Bismarck, North Dakota, United States University of Mary Full time
Job Overview

Position: Administrative Assistant | Enrollment Management

The Administrative Assistant II plays a crucial role in fostering a welcoming environment, managing office operations, and providing logistical assistance within the enrollment management division. Key responsibilities encompass greeting visitors, handling switchboard inquiries, and facilitating campus visit arrangements.

Applicants are encouraged to exhibit a commitment to the Christian, Catholic, and Benedictine values upheld by the University of Mary.

Benefits Offered:

  • Tuition assistance
  • Retirement plan with an 8% employer match
  • Comprehensive Medical, Dental, and Vision coverage
  • Discounted Meal Plan options
  • Reduced membership fees at the campus Wellness Center

Core Responsibilities Include:

  • Provide a warm welcome by greeting guests in person, managing incoming calls, and addressing email inquiries.
  • Support the University of Mary switchboard and assist Welcome Center visitors.
  • Coordinate departmental schedules, manage inventory of supplies and promotional materials, draft correspondence, and maintain records.
  • Assist in organizing events and meetings, including room reservations, catering arrangements, travel logistics, and expense reconciliation.
  • Facilitate campus visits and events coordination.
  • Input data into business systems, troubleshoot data discrepancies, and document standard operating procedures.

Minimum Qualifications and Experience:

  • High School diploma is mandatory
  • Associate's degree is preferred
  • A minimum of three years of relevant experience is required
  • Preferred: Five years of related experience
  • Commitment to the Christian, Catholic, and Benedictine mission of the University of Mary
  • Support for the principles outlined in Ex Corde Ecclesiae, regarding Catholic higher education.
  • Foster a culture of hospitality in the Office of Enrollment Management, aligned with the teachings of Saint Benedict.

Required Skills and Competencies:

  • Ability to exemplify warmth, courage, and a commitment to truth
  • Proficient in addressing the needs of students, faculty, staff, and external partners
  • Strong organizational, communication, and interpersonal skills
  • Capable of managing details and meeting deadlines
  • Maintain confidentiality and demonstrate integrity
  • Adapt to organizational changes and improve business processes
  • Proficient in Microsoft Office applications

We appreciate your interest in the University of Mary, a distinguished institution founded in 1959. The campus is situated in a vibrant community, offering a supportive environment for families and individuals alike. The University of Mary is dedicated to providing a quality education to over 3,000 students and is accredited by the Higher Learning Commission.

For more information about the University of Mary, please explore our resources.

We are an Equal Opportunity Employer.