Procurement and Accounts Payable Specialist

3 weeks ago


Port Hueneme, California, United States StaffingForce Full time
Procurement and Accounts Payable Role

We are seeking a highly organized and detail-oriented professional to fill the position of Procurement and Accounts Payable Specialist at StaffingForce. Reporting to the Controller, this role involves managing the full cycle of Accounts Payable, onboarding new vendors, and maintaining company credit cards.

The ideal candidate will have a minimum of 3+ years of experience as an Accounts Payable Specialist, proficiency in Microsoft Excel and Word, and excellent communication skills. We are looking for someone who can ensure the smooth operation of the Accounts Payable department and serve as a backup for the Accounts Receivable Specialist.

Key Responsibilities:

  • Onboard new vendors and record all essential information.
  • Review invoices against purchase orders and receivers (3-way and 2-way match).
  • Coding invoices according to the chart of accounts.
  • Maintain company credit cards.
  • Enter invoices into accounting software.
  • Manage expense reports, including downloading statements, reviewing submitted reports for accuracy, and entering transactions into the ERP system.
  • Print checks, obtain signatures, and maintain A/P internal controls.
  • Reconcile Accounts Payable with the general ledger and maintain intercompany reconciliations.
  • Record ACH and check positive pay in bank portals.
  • Communicate with vendors to resolve billing disputes or inaccuracies.
  • Assist in filing state sales tax.

We offer a competitive salary of approximately $70,000 per year, commensurate with experience, plus benefits.

Requirements:

  • Minimum of 3+ years of experience as an Accounts Payable Specialist.
  • Associate degree in accounting or business administration.
  • Proficiency in Microsoft Excel and Word.


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