Accounts Payable Coordinator

3 weeks ago


Port Hueneme, California, United States StaffingForce Full time
Job Description

As a key member of the StaffingForce team, the Accounts Payable Specialist will play a vital role in managing the full cycle of Accounts Payable. This position demands meticulous attention to detail, strong research and reconciliation skills, and a solid understanding of the general ledger.

The ideal candidate will have 3+ years of experience as an Accounts Payable Specialist, with a strong background in accounting or business administration. Proficiency in Microsoft Excel and Word is also essential.

The Accounts Payable Specialist will be responsible for onboarding new vendors, reviewing invoices against purchase orders and receivers, coding invoices according to the chart of accounts, and maintaining company credit cards. Additionally, this position serves as a backup for the Accounts Receivable Specialist.

Key Responsibilities:

  • Onboard new vendors and record all essential information
  • Review invoices against purchase orders and receivers (3-way and 2-way match)
  • Code invoices according to the chart of accounts
  • Maintain company credit cards
  • Enter invoices into accounting software
  • Manage expense reports, including downloading statements, reviewing submitted reports for accuracy, and entering transactions into the ERP system
  • Print checks, obtain signatures, and maintain A/P internal controls
  • Reconcile Accounts Payable with the general ledger and maintain intercompany reconciliations
  • Record ACH and check positive pay in bank portals
  • Build and maintain relationships with vendors and internal customers
  • Communicate with vendors to resolve billing disputes or inaccuracies
  • Assist in filing state sales tax
  • Handle special projects as assigned

The estimated salary for this position is $65,000 - $85,000 per year, depending on location and experience. If you are a motivated and detail-oriented individual with a passion for finance, please consider applying for this exciting opportunity at StaffingForce.



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