Financial Operations Coordinator

3 days ago


Port Hueneme, California, United States StaffingForce Full time
Job Overview

The Financial Operations Coordinator will play a crucial role in managing the full cycle of Accounts Payable at StaffingForce, a recognized leader in the staffing industry. Reporting to the Controller, this position demands meticulous attention to detail, strong research and reconciliation skills, and a solid understanding of the general ledger.

This role involves onboarding new vendors, reviewing invoices against purchase orders, coding invoices according to the chart of accounts, and maintaining company credit cards. Additionally, the specialist must be proactive in ensuring the smooth operation of the Accounts Payable department and serve as a backup for the Accounts Receivable Specialist.

We are looking for an experienced professional with a minimum of 3+ years of experience as an Accounts Payable Specialist. The ideal candidate will have proficiency in Microsoft Excel and Word, as well as excellent communication and problem-solving skills. This is a rewarding opportunity to join our team and contribute to the success of our clients.

Key Responsibilities:

  • Onboard new vendors and record all essential information.
  • Review invoices against purchase orders and receivers (3-way and 2-way match).
  • Coding invoices according to the chart of accounts.
  • Maintain company credit cards.
  • Enter invoices into accounting software.
  • Manage expense reports, including downloading statements, reviewing submitted reports for accuracy, and entering transactions into the ERP system.
  • Print checks, obtain signatures, and maintain A/P internal controls.
  • Reconcile Accounts Payable with the general ledger and maintain intercompany reconciliations.
  • Record ACH and check positive pay in bank portals.
  • Build and maintain relationships with vendors and internal customers.
  • Communicate with vendors to resolve billing disputes or inaccuracies.
  • Assist in filing state sales tax.
  • Handle special projects as assigned.

We offer a competitive salary of approximately $65,000 per year, commensurate with experience, plus benefits.

Requirements:

  • Minimum of 3+ years of experience as an Accounts Payable Specialist.
  • Associate degree in accounting or business administration.
  • Proficiency in Microsoft Excel and Word.


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