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Administrative Support Specialist
2 months ago
We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Penn State University. As a key member of our administrative staff, you will provide critical support to our academic and administrative units, ensuring the smooth operation of our daily activities.
Key Responsibilities- Provide exceptional customer service, responding to inquiries and resolving issues in a timely and professional manner.
- Manage calendars, coordinate meetings, and prepare correspondence, reports, and other documents as needed.
- Assist with budget maintenance, including processing reimbursements and maintaining accurate records.
- Coordinate travel arrangements, schedule appointments, and perform other administrative tasks as required.
- Compile and organize data, draft emails, and prepare meeting materials and reports.
- Process payroll and human resources forms, and maintain accurate records.
- Update and maintain work unit files and databases, and perform data entry as needed.
- Attend meetings, record minutes, and distribute meeting materials.
- Provide training and supervision to student and other support staff as needed.
- High school diploma or equivalent required; associate's or bachelor's degree preferred.
- Minimum 1-2 years of administrative experience, preferably in an academic or administrative setting.
- Excellent communication, organizational, and time management skills.
- Ability to work independently and as part of a team.
- Proficiency in Microsoft Office, including Word, Excel, and Outlook.
- Ability to maintain confidentiality and handle sensitive information.
The following clearances must be successfully completed for this position: Pennsylvania State Police Criminal Background Check, Pennsylvania Child Abuse History, and Federal Bureau of Investigation (FBI) Criminal Background Check.
Equal Employment OpportunityPenn State University is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
