Administrative Support Specialist

5 days ago


West Mifflin, Pennsylvania, United States Corporate Air LLC Full time
Job Summary

Corporate Air LLC is seeking a highly skilled and organized Administrative Support Specialist to provide individual support with business and daily living activities for our organization's President.

Key Responsibilities

  • Coordinate and schedule appointments, meetings, and events for the President
  • Provide administrative assistance, including writing, editing, and preparing communications on behalf of the executive
  • Maintain accurate and comprehensive records, including financial and organizational data
  • Perform minor accounting duties, including reconciliations and expense tracking
  • Organize meetings, including scheduling, sending reminders, and preparing materials
  • Answer phone calls and greet visitors in a professional and courteous manner
  • Manage the executive's calendar, prioritizing tasks and making recommendations as needed
  • Take accurate and detailed notes during meetings and events
  • Assist with daily time management and prioritize tasks to meet deadlines
  • Run errands and perform other tasks as requested by the President

Requirements

  • Valid driver's license with a clean driving record
  • Ability to pass a background check and maintain confidentiality
  • Ability to work flexible hours, including evenings and weekends
  • Proficient in Microsoft Office and other productivity software
  • Familiarity with basic research methods and reporting techniques
  • Excellent organizational and time-management skills
  • Outstanding communication and interpersonal skills
  • Integrity and discretion when handling sensitive information


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