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Theatrical Production General Manager

2 months ago


Tampa, Florida, United States Straz Center for the Performing Arts Full time
Join the Straz Center for the Performing Arts as a Theatrical Production General Manager

The Theatrical Production General Manager (TPGM) will possess extensive experience in the realm of theatrical management, demonstrating exceptional organizational and financial acumen. The ideal candidate will exhibit outstanding written and verbal communication abilities, alongside a positive leadership style that fosters inspiration and collaboration among team members at all levels, both internal and external. A profound understanding of live event production, particularly in theater, is essential. The TPGM should be prepared for a schedule that includes frequent evenings and weekends.

Reporting directly to the COO, the TPGM's primary responsibility is to ensure the successful execution of select produced and presented events through effective financial oversight as guided by artistic leadership. The TPGM will serve as the key liaison between Programming and Operations/Production.

Located in a vibrant urban setting, the Straz Center offers a collaborative on-site work environment along with a comprehensive benefits package for full-time employees, including health/dental options, vision coverage, and a generous retirement plan.

Key Responsibilities:

The TPGM will oversee the management of, or provide support to other project managers for, a variety of large-scale, high-profile programming initiatives and events, including but not limited to:
  • Opera Tampa productions (both mainstage and additional performances)
  • Straz-produced theatrical presentations
  • Long-term engagements at the Jaeb Theater
  • Off-site immersive experiences
  • Opera Tampa Grand Gala
  • Opera Season Kick-off Celebration
  • Discover Opera / Open Rehearsals
  • Off-site community engagement initiatives
  • Broadway Ball
  • TASTE event
  • Broadway Season Kick-off Celebration
  • President's Luncheon
  • Live in the Park
  • Block Party (Open House)
  • Various off-site performance requirements
  • Additional assignments as needed.
The TPGM will typically collaborate with the COO, CPMO, and the Senior Director of Programming or the Artistic and Managing Director of Opera Tampa on the following tasks:
  • Creation of budgets, proformas, and settlements, including:
    • Advancing technical requirements for production/operations estimates
    • Coordinating budgets and timelines with the production department
    • Maintaining budgets with current expenses and forecasts
    • Weekly financial reporting
    • Final event settlements
  • Contracting and/or licensing as required.
  • Coordinating audition logistics in partnership with artistic leadership/director or CPMO or OT lead, as applicable
  • Developing, negotiating, and issuing all casting and creative contracts under the guidance of the production's casting director following CPMO approval.
  • Establishing payroll schedules and ensuring accurate execution of payroll processes
    • Collecting necessary tax information
  • Setting rehearsal schedules and securing space reservations in collaboration with stage management and creative teams.
  • Conducting design and production meetings to ensure clear communication between show creatives and Straz production/operations staff, while adhering to budget constraints.
  • Attending select advanced rehearsals and all technical rehearsals.
  • Arranging travel and accommodations for visiting artists or production team members.
  • Compiling all relevant regulatory and insurance documentation.
  • Sourcing and ordering additional equipment, props, and costumes in coordination with design and production teams, while remaining within budget.
  • Maintaining regular communication with Company Management/Stage Management throughout all engagements to ensure production integrity.
  • Engaging with House Management to gather feedback on audience experiences and logistics that may affect performances.
  • Planning and managing opening and closing events.
  • Keeping accurate and up-to-date records at all times.
Financial Responsibilities:

In fulfilling the primary responsibilities outlined above, the TPGM will:
  • Prepare proformas and budgets for all assigned events.
  • Ensure all productions adhere to approved budgets unless otherwise authorized by the CEO or CPMO.
  • Provide weekly projected profit/loss reports to Finance each Monday morning for inclusion in the prior week's financial updates.
  • Ensure accurate and timely settlements for all assigned events.
    • This includes confirming completion, reporting profit or loss to COO & CPMO as soon as available, and delivering to Finance within agreed deadlines.
    • Establish expectations for invoice and expense submissions from all internal departments or external vendors.
  • Maintain accurate and complete event files.
  • Track contract and payment statuses from planning through event closure.
  • Provide Finance with timely information regarding upcoming cash requirements for shows, artist payments, and other financial obligations.
  • Collaborate with Finance to provide insurance certificates for artists and address any insurance-related issues in contracts.
Institutional Responsibilities:
  • Support the COO & CPMO in achieving departmental initiatives and long-term programming goals.
  • Assist in the development of the annual operational goals and budgetary expectations for the upcoming year.
  • Research and identify productions that align with the Straz Center's strategic objectives to enhance revenue generation and achieve positive financial outcomes.
Additional Duties:
  • Contribute to team efforts in planning and development, participating in decision-making processes, and promoting all decisions collaboratively.
  • Assist in departmental functions and special events, performing other duties as necessary to ensure smooth departmental operations.
  • Undertake additional responsibilities as assigned.
Minimum Qualifications:
  • Strong understanding of financial management as it pertains to theatrical production.
  • Exceptional communication and influencing skills.
  • Outstanding organizational skills with meticulous attention to detail.
  • High-level collaboration skills to maintain and enhance internal and external partnerships.
  • Demonstrated work ethic and resourcefulness.
  • Strong interpersonal skills and the ability to engage effectively with diverse populations.
  • Ability to work under pressure in a fast-paced environment with competing priorities.
  • Effective proofreading and editing skills.
  • Experience with contracts preferred.
  • Background in live events is essential.
  • Experience in theatrical production is crucial.
  • Familiarity with reading and interpreting technical documents is highly desirable.
  • Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, Teams, SharePoint, OneDrive, and PowerPoint.
  • Ability to manage multiple projects and meet deadlines in a dynamic environment.
  • Willingness to work evenings and weekends as required.
  • Possession of a valid driver's license.
Education and Experience:
  • 7 to 10 years of experience in theatrical/live event management.
Physical Demands:

The physical demands described here are representative of those required to successfully perform the functions of this role. Reasonable accommodations may be made for individuals with disabilities.
  • Regularly required to remain stationary for extended periods and utilize a computer and telephone.
  • Frequently required to move between workspaces within the facility.
  • Regularly required to navigate stairs or ladders in performance venues.
  • Ability to perceive visual and auditory cues during live events.
  • This position requires on-site work.
Work Environment:

The work environment characteristics described here are representative of those encountered while performing the functions of this role. Reasonable accommodations may be made for individuals with disabilities.
  • The noise level in the work environment is typically moderate to loud.
Travel: Limited travel may be required for this position.

The David A. Straz, Jr. Center for the Performing Arts, Inc. is an equal opportunity employer committed to fostering an inclusive workplace and values diversity among its staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

For more information about the Straz Center, please visit our website.