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Bookkeeper - Child Nutrition Department

1 month ago

Little Rock, Arkansas, United States Little Rock School District Full time
Job Summary

The Little Rock School District is seeking a highly skilled Bookkeeper to join our Child Nutrition Department. As a key member of our team, you will be responsible for ensuring the accurate and timely accounting of financial transactions, maintaining a system of financial accountability, and providing excellent customer service to our stakeholders.

Key Responsibilities
  • Establish and maintain financial accounting procedures and auditable records to ensure accountability for the department
  • Organize time, resources, energy, and workload to meet responsibilities
  • Maintain current knowledge of federal and state laws and USDA regulations
  • Compile, receipt, and input daily journal entries for general ledger
  • Receive, compile, and organize Child Nutrition invoices for timely payment
  • Accurately enter and process weekly account payables
  • Communicate effectively with vendors to assure timely accurate payments, proper refunds/credits owed, and duplicate invoices are deleted
  • Input budget codes correctly in eFinance while carefully monitoring weekly/monthly the encumbrance balance to assure that the department's finances are properly utilized and accounted
  • Maintain accurate records and invoices of equipment repairs, work orders, and annual inspections for each school kitchen, warehouse kitchen, and child nutrition workspaces
  • Assist in monitoring the accountability system to report, verbally and/or written, to the Director the financial accounting for funds generated by grants and/or supplemental programs to ensure program compliance
  • Assist the Finance Coordinator in monitoring the accountability system to report, verbally and/or written, to the Director the financial accounting for the receipts and expenditures of departmental funds from the operating, activity, petty cash, grants, etc. budgets
  • Assist in training the cafeteria managers in proper accounting procedures and performs audits for the purposes of correcting errors
  • Serve as back-up to the Office Manager in entering and preparing weekly payroll for all Child Nutrition Employees into TimeClockPlus
  • Daily assist the Office Manager with incoming telephone calls, assisting visitors, and communicating general program information to the public
  • Prepare and reconcile travel for the department
  • Must be able to pass bookkeeper's skills test
  • Perform other duties as may be assigned
Requirements
  • Minimum of a Bachelor's Degree required
  • Three (3) years of successful experience in the bookkeeping field; K-12 preferred
  • Experience in computer operations, including working knowledge of Microsoft Office products required
  • Must be an advanced user of Excel
  • Strong attention to detail with excellent organization skills
  • Strong oral and written communications skills
  • A strong working knowledge of eFinancePlus and/or other accounting software
  • Evidence of strong skills in meeting and dealing with Child Nutrition employees, district employees, and the public in a manner that will promote a positive image of the school district and department
  • Ability to produce routine reports and correspondence as needed, including monthly financial reports
  • Completes and submits required reports on dates due
  • Maintains confidentiality
  • Must meet all set deadlines in a timely manner as set forth by the district and director
  • Applicants should be prepared to show evidence of these qualifications during the interview
Working Conditions

While performing the duties of this job, the employee is regularly required to sit, stand, walk, go up and down stairs, operate foot and hand controls, use a telephone and write. Occasionally the employee must lift and/or move up to twenty (20) or more pounds. This position requires accurate perceiving of sound, near and far vision, depth perception, handling and working with educational materials and/or objects, and providing oral information. Must have the ability to work for the duration of the daily contracted time period, and to be physically present and at assigned work, with only infrequent unexcused absences, during the contract year.