Executive Assistant to Investor Relations
4 weeks ago
HarbourVest is seeking a highly organized and self-directed Executive Assistant to support the Investor & Consultant Relations team. The ideal candidate will have excellent communication skills, proficiency in Microsoft Office Suite, and experience with CRM and marketing tools.
Key Responsibilities- Manage calendars for Account Managers, including conflict resolution and calibration.
- Book travel arrangements, manage last-minute changes, and add travel details to calendars.
- Prepare expense reports and partner with other Executive Administrative staff to align expenses with colleagues.
- Schedule meetings, conference calls, and book conference rooms as needed.
- Respond to email and phone inquiries in a timely manner, fielding requests and questions from internal and external constituents.
- Become proficient in using sales technology to prepare meeting materials and log client updates and communications.
- Compose documents, communications, and presentation materials.
- Manage bi-weekly Consultant Relations team meeting agenda.
- Provide coverage for other Investor Relations EAs as requested.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint).
- Excellent organization and time management skills.
- Demonstrated ability in coordinating travel.
- Strong attention to detail.
- Prior experience with CRM and marketing tools (e.g. Salesforce, Seismic) preferred but not required.
- B.S/B.A or equivalent experience.
- 5-8 years of administrative experience in Investment Management or Financial Services preferred.
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