Project Management Specialist 2

3 weeks ago

Oak Ridge, Tennessee, United States Oak Ridge Associated Universities Full time

Job Summary:

We are seeking a highly skilled Project Management Specialist 2 to join our team at Oak Ridge Associated Universities. This role will provide program management, financial and technical oversight in support of the Oak Ridge Participant Programs (OPP) STEM Workforce Development (WD) research participation programs.

Key Responsibilities:

  • Collaborate with Associate Manager and Project Managers to execute an operational plan for completing team projects, monitor progress and performance against the project plan, and take action to resolve operational problems and minimize delays.
  • Establish standards of performance and implement quality control measures for all aspects of team projects.
  • Conduct planning, scheduling, assigning resources, training, and monitoring/tracking progress on team projects.
  • Collaborate with Associate Manager and Project Managers on participant application, appointment, and support processes for team projects.
  • Assist with opportunity postings, eligibility review of candidate selection, participant travel, and other participant cost approvals.
  • Prepare and deliver reports, evaluations, and other materials.
  • Respond to data, audit, and other requests.
  • Collaborate with Associate Manager, Project Managers, and Financial Analysts to execute, manage, and monitor financial processes for team projects with a focus on accuracy and customer service.
  • Support monthly and supplemental stipend batching and funding approval process.
  • Using various tools and data sources, process funding de-obligations.
  • Compiles, monitors, and reports financial data such as funding, costs, revenue, burdens, and other associated project costs to ensure effective funds control.
  • Prepare monthly, quarterly, and ad hoc reports for various sponsors to support invoice payments and resource planning.
  • Coordinates and communicates with mentors, sponsors, participants, Project Managers and Associate Managers related to participant cost and financial forecasts.
  • Uses financial management tools including Oracle, PMATs, OBIEE, SharePoint, Access, SPPS, and others to update and maintain accurate financial records.
  • Supports applicant outreach and participant engagement approaches for team programs.
  • Participates in professional meetings, conferences, college and university campus fairs for outreach and engagement purposes.
  • Supports sponsor engagement and training with a focus on program assurance and compliance and development of new business opportunities.
  • Represents the group, STEM WD, and ORISE/ORAU on various committees and professional societies, and at national meetings and public forums.

Qualifications:

  • Bachelor's degree in business, scientific, technical, education or related field and 3-5 years of job related experience.
  • Experience working with financial and accounting practices and principles.
  • Ability to use program management best practices, processes, and systems to support STEM WD programs.
  • Ability to initiate and organize special projects, establish standards of performance, and implement quality control measures to support participant management activities.
  • Ability to develop effective working relationships with the wide array of participant types, mentors, sponsors, federal agencies, and professional organizations.
  • Ability to use data to make decisions and advance program management.
  • Ability to prioritize and organize work while ensuring quality of work and attention to detail.
  • Ability to function independently and to handle conflict and negotiate effective solutions in a team environment.
  • Excellent oral and written communication skills, customer service skills, demonstrated leadership ability, and advanced computer skills (proficient in the use of MS Office Applications including Word, Excel, Outlook and PowerPoint, SharePoint and database applications).

Total Rewards:

ORAU has a strategic approach to providing total rewards to employees through a fair, equitable, and competitive total compensation package. The goal of our total rewards system is to integrate compensation, benefits, work-life balance, performance, recognition, development, and career opportunities to attract, engage, and retain the talent required to achieve ORAU's business objectives. The benefit component of our total rewards program supports business goals by offering the following benefits based on employee eligibility:

  • Legally required benefits
  • Group Health insurance including: Medical, Prescription, Dental, and Vision
  • Retirement plan contribution matching
  • Disability insurance
  • Group life insurance
  • Travel Accident Insurance
  • Section 125 reimbursement accounts
  • Other voluntary employee paid benefit and insurance offerings

The ORAU total reward package also promotes work-life balance. Mindful of the need for employees to care for themselves and their families, ORAU offers the following additional work-life benefits based on employee eligibility:

  • Telework
  • Paid Time Off (PTO)
  • Paid Holidays
  • Flexible work schedules or compressed work weeks
  • Occupational Health and Wellness Programs
  • Employee Assistance Program

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