Project Management Specialist 2

2 days ago


Oak Ridge, Tennessee, United States Oak Ridge Associated Universities Full time
Job Summary

We are seeking a highly skilled Project Management Specialist 2 to join our team at Oak Ridge Associated Universities. This role will provide program management, financial and technical oversight in support of the Oak Ridge Participant Programs (OPP) STEM Workforce Development (WD) research participation programs.

Key Responsibilities
  • Collaborate with Associate Manager and Project Managers to execute operational plans, monitor progress, and resolve operational problems.
  • Establish standards of performance and implement quality control measures for team projects.
  • Conduct planning, scheduling, assigning resources, training, and monitoring/tracking progress on team projects.
  • Collaborate with Associate Manager and Project Managers on participant application, appointment, and support processes.
  • Assist with opportunity postings, eligibility review of candidate selection, participant travel, and other participant cost approvals.
  • Prepare and deliver reports, evaluations, and other materials.
  • Respond to data, audit, and other requests.
  • Collaborate with Associate Manager, Project Managers, and Financial Analysts to execute, manage, and monitor financial processes.
  • Support monthly and supplemental stipend batching and funding approval process.
  • Process funding de-obligations using various tools and data sources.
  • Compile, monitor, and report financial data to ensure effective funds control.
  • Prepare monthly, quarterly, and ad hoc reports for various sponsors.
  • Coordinate and communicate with mentors, sponsors, participants, Project Managers, and Associate Managers related to participant cost and financial forecasts.
  • Use financial management tools to update and maintain accurate financial records.
Qualifications
  • Bachelor's degree in business, scientific, technical, education, or related field and 3-5 years of job-related experience.
  • Experience working with financial and accounting practices and principles.
  • Ability to use program management best practices, processes, and systems to support STEM WD programs.
  • Ability to initiate and organize special projects, establish standards of performance, and implement quality control measures.
  • Ability to develop effective working relationships with participants, mentors, sponsors, federal agencies, and professional organizations.
  • Ability to use data to make decisions and advance program management.
  • Ability to prioritize and organize work while ensuring quality of work and attention to detail.
  • Ability to function independently and handle conflict and negotiate effective solutions in a team environment.
  • Excellent oral and written communication skills, customer service skills, demonstrated leadership ability, and advanced computer skills.


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