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Administrative Assistant

2 months ago

Hillsboro, United States Motion Recruitment Full time

Position: Administrative Assistant

Location: Hillsboro, Oregon

Contract Duration: 2+ Months with potential for extension

Compensation: $18 per hour on W2, with additional benefits.

Key Responsibilities:

  • Welcome and guide visitors within the office environment.
  • Manage a multi-line phone system to handle incoming calls and direct them to the relevant staff.
  • Retrieve and relay messages from voicemail to the appropriate individuals.
  • Answer incoming calls, assess the purpose of the call, and connect callers to the correct department; take messages or direct calls to voicemail when necessary.
  • Provide information about the organization, including directions and other inquiries; greet on-site visitors, ascertain their business, and notify the relevant personnel.
  • Oversee visitor access, issue passes as needed, manage appointment schedules, prepare travel reimbursements, and process payments for services and products.
  • Handle incoming mail by sorting and distributing it, maintain and manage publications; assist with fax operations, including sending and receiving faxes, and prepare necessary documents.
  • Order, receive, and keep track of office supplies.
  • Perform various clerical tasks as required, such as filing, photocopying, and collating documents. The role involves regular sitting, talking, and listening.

Essential Skills:

  • General Office Reception Skills
  • Telephone Management
  • Customer Service Expertise