Administrative Support Specialist

3 weeks ago

Falls Church, Virginia, United States Koniag Government Services Full time

Job Summary: We are seeking an experienced Jr. Administrative Assistant to support our team in Falls Church, VA.

About the Role: As a Jr. Administrative Assistant, you will provide comprehensive administrative support services for daily operations across the OCDAO's Missions Support Office. This will include primarily clerical and administrative functions, including but not limited to, scheduling meetings and engagements; maintaining calendars; arranging travel; planning, coordinating, and facilitating meetings and events; managing supplies and equipment; preparing correspondences, reports, and presentations; preparing, managing, and coordinating taskers; and assisting the client managing projects.

Key Responsibilities:

  • Provides administrative support services for daily operations across the OCDAO's Missions Support Office.
  • Performs clerical functions such as scheduling meetings and engagements; maintaining calendars; arranging travel; planning, coordinating, and facilitating meetings and events; managing supplies and equipment; preparing correspondences, reports, and presentations; preparing, managing, and coordinating taskers; and assisting the client managing projects.
  • Supports engagements by making travel arrangements for foreign and domestic travel as well as arranging for local travel via government vehicles and for parking at local DoD Facilities.
  • Supports the mission initiative team members in the preparation of deliverables, reports, briefings, and related products associated with the respective mission area.
  • Coordinates and communicates behalf of the Clients, including calls, responding to email and interfacing, with stakeholders or their staffs at all levels.
  • Taking notes in meeting and assisting with presentations

Requirements:

  • To be considered, you must be a US citizen eligible to be cleared or have an active Secret clearance.
  • Plus, if you have 1-2 +years of office administration; and 1 year working in DoD.
  • Experience providing a wide variety of the administrative support services, including but not limited to scheduling meetings and engagements; maintaining calendars; arranging travel; planning, coordinating, and facilitating meetings and events; managing supplies and equipment; preparing, managing, and coordinating taskers; and assisting the client managing projects.
  • Experience supporting the developing of correspondences, presentations, reports, and other professional documents.
  • Excellent communication skills, a high level of integrity, critical thinking, and leadership courage.
  • Ability document, track, report, and maintain an action item database from multiple sources.
  • Ability to use a tracking software to manage, update, and track staff actions.
  • Must be a self-starter that can recognize needs and act with little to no guidance.
  • Ability rapidly understand and apply new concepts.
  • Strong organizational and problem-solving skills with impeccable multi-tasking abilities.
  • Advanced MS Word skills; proficient PowerPoint, Excel, and Outlook application skills.
  • Bachelor's Degree

Working Environment & Conditions: This job operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This position is primarily indoors, consistent with a standard office position and has a noise level of mostly low to moderate. The incumbent is required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; talk and hear. The workload may require the incumbent to sit for extended periods of time. The incumbent must be able to read, do simple math calculations and withstand moderate amounts of stress. The incumbent must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

Equal Employment Opportunity Policy: The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, sex, sexual orientation, gender, or gender identity (except where gender is a bona fide occupational qualification), national origin, age, disability, military/veteran status, marital status, genetic information, or any other factor protected by law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits and all other privileges, terms, and conditions of employment.

About Koniag Government Services: Koniag Government Services (KGS) is an Alaska Native Owned corporation supporting the values and traditions of our native communities through an agile employee and corporate culture that delivers Enterprise Solutions, Professional Services and Operational Management to Federal Government Agencies. As a wholly owned subsidiary of Koniag, we apply our proven commercial solutions to a deep knowledge of Defense and Civilian missions to provide forward leaning technical, professional, and operational solutions. KGS enables successful mission outcomes for our customers through solution-oriented business partnerships and a commitment to exceptional service delivery. We ensure long-term success with a continuous improvement approach while balancing the collective interests of our customers, employees, and native communities. For more information, please visit

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