Automotive Contracts Coordinator

2 days ago


Rowland Heights, California, United States Chevrolet of Puente Hills Full time
Job Summary

At Chevrolet of Puente Hills, we are seeking a highly organized and detail-oriented Contracts Clerk to join our team. As a key member of our sales and leasing operations, you will be responsible for handling and processing all paperwork related to new vehicle sales and leases.

Key Responsibilities
  • Document Processing: Handle and process all paperwork for new vehicle sales and leases, including contracts, financing, payoffs, trade-ins, receivables, after-market products, rebates, and extended warranties.
  • Accounting and Record-Keeping: Post all deals into accounting, package deals and send to banks, make payoffs on trade-ins, and record and receipt EFTs.
  • File Management: File deals, verify gross and accounting, and verify due bills and additions for accuracy.
  • Commissions and Invoicing: Compute commissions for sales departments, prepare checks for vehicle trades, and cut checks for insurance binders.
  • Compliance and Reporting: Complete IRS 8300 Form worksheets on every deal, reconcile assigned schedules on a weekly and monthly basis, and post manual general journal vouchers if necessary.
  • DMV and Inventory Management: Transfer used vehicle reports of sales and supporting documents, register and plate new car sales, log report of sales numbers for new and used vehicles, and work bundles when DMV returns completed bundles.
  • Wholesaled Vehicles: Record sales in used vehicle logs, complete wholesale reports of sales, prepare titles and payments from wholesalers, and follow up on missing documents if required.
Requirements

We are looking for a highly organized and detail-oriented individual with excellent communication and problem-solving skills. If you have experience in sales and leasing operations, document processing, and compliance, we encourage you to apply.



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