Financial Operations Specialist

1 week ago

Durham, North Carolina, United States ALTA IT Services Full time
Job Overview

FINANCIAL OPERATIONS SPECIALIST

ALTA IT Services is seeking a dedicated Financial Operations Specialist to join a healthcare-focused non-profit organization. This role will provide essential financial administrative support to the organization's affiliate accounting firm. This full-time, exempt position will report directly to the CEO and will offer a hybrid work model, requiring in-office attendance at least three days per week. The primary duties will be conducted at the organization's headquarters.

The organization prides itself on being a vibrant, collaborative workplace that offers a comprehensive benefits package, generous paid time off, a flexible hybrid work environment, and competitive salary structures.

SALARY RANGE: $70,000 to $73,000 annually, plus benefits.

Location: Hybrid work model available
Experience in non-profit settings is preferred.

All candidates must be fully vaccinated against COVID-19, with exemptions available for documented medical or religious reasons.

KEY RESPONSIBILITIES:

Accounting Functions (90% of the role):

  • Provide training to staff on accounting practices and facilitate periodic educational sessions during staff meetings.
  • Monitor incoming checks received via mail and ensure proper processing for deposit.
  • Assist the external accounting firm with managing accounts receivable and accounts payable.
  • Support the external accounting firm in collecting W-9 forms, processing 1099s, and tracking outstanding payments.
  • Review monthly credit card statements, gather general ledger codes from staff, and submit for payment processing.
  • Oversee the coordination of volunteer payments, including honoraria and expense reimbursements.
  • Manage daily lockbox transactions from the bank and provide monthly reconciliation reports to the external accounting firm.
  • Act as a backup for payroll processing on a bi-weekly basis.
  • Review vendor invoices for accuracy and prepare them for payment.
  • Assist the CEO and Deputy CEO in managing the annual budgeting process.
  • Coordinate annual audit activities with staff and oversee the 990 filing process.
  • Perform additional duties as assigned by the CEO and Deputy CEO.

Other Responsibilities:
General Administrative Support (10% of the role):

  • Contribute to the organization by participating in staff meetings, engaging in task forces, pursuing professional development opportunities, and collaborating with team members.
  • Assist with various projects and tasks as required.

MINIMUM QUALIFICATIONS:

  • Education: A Bachelor's degree is required; CPA designation is preferred.
  • Experience: A minimum of five years of experience in a Financial Operations Specialist role, ideally within a non-profit or association environment.

ALTA IT Services is committed to being an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable law.

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