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Financial Operations Manager
2 months ago
POSITION SUMMARY
The Financial Operations Manager is tasked with overseeing and managing all financial and IT functions within the organization.
Reasonable Accommodation Statement: To successfully execute this role, an individual must be capable of performing each essential duty satisfactorily. Reasonable accommodations may be provided to assist qualified individuals with disabilities in fulfilling essential responsibilities. For further information, please contact Human Resources.
ESSENTIAL DUTIES, RESPONSIBILITIES AND EXPECTATIONS
- Supervises the daily functions of the Finance Department, which includes tasks related to Accounting, Accounts Payable, Accounts Receivable, General Ledger, Payroll, Billing, Procurement, Information Technology, and Reception.
- Maintains a comprehensive system of accounting policies and procedures; implements controls over financial transactions to mitigate risks.
- Coordinates and prepares monthly and quarterly financial reports.
- Assists in the preparation and presentation of the budget.
- Monitors and manages daily cash balances in operational and investment accounts, ensuring adequate cash flow for the organization's activities.
- Oversees year-end financial closing and annual audits.
- Provides guidance on the management of financial accounts and investments.
- Recommends and tracks benchmarks for evaluating the organization's performance.
- Assists in selecting equipment, software, and services essential for business operations.
- Analyzes and advises on the acquisition, recording, depreciation, and disposal of assets.
- Ensures robust internal controls are in place to protect the organization's assets.
- Evaluates and recommends insurance coverage to safeguard against property losses and potential liabilities.
- Manages the organization’s information and telecommunications systems.
- Understands, interprets, and ensures compliance with relevant policies and generally accepted accounting practices.
- Coordinates, supervises, and trains staff to leverage their skills for optimal results.
- Participates in hiring, promotion, and termination recommendations.
- Addresses personnel issues among staff in accordance with legal standards and organizational procedures.
- Responsible for conducting departmental evaluations and approving staff time.
- Demonstrates loyalty to the overall goals and mission of the organization, consistently supporting leadership decisions.
- Communicates effectively, exercising discretion, flexibility, and a cooperative attitude. Provides conflict resolution and upholds the organization's commitment to diversity, equity, and inclusion.
- Develops team members to enhance their contributions to the organization through ongoing feedback and learning opportunities.
- Attends all Board of Directors meetings and other requested meetings with volunteer leaders.
- Accurately assesses personal strengths and weaknesses, initiating plans for professional development. Continuously seeks to enhance knowledge and skills.
- Maintains a balanced focus on both customer and client needs for optimal outcomes.
- Available to act in the absence of the Chief Financial Officer.
- Advises executives and management on financial accounts, investments, insurance, and other fiscal matters.
- Prepares and submits any necessary regulatory reports, ensuring compliance with local, state, and federal requirements.
- Performs other duties as assigned.
Maintains Contact With:
- All programs, departments, staff, and clients at all operational levels.
- Board of Directors.
QUALIFICATIONS
- Bachelor's degree in Accounting required, with a minimum of five years of experience in accounting, corporate management, nonprofit, or related fields. CPA or MBA is highly preferred.
- Demonstrated successful progression in previous roles within similar or related fields.
- Strong knowledge of Generally Accepted Accounting Principles.
- Decisive individual with a strategic mindset, capable of providing vision and leadership. Energetic, forward-thinking, and creative, with strong values and high ethical standards.
- Excellent oral and written communication skills, able to relate to individuals at all levels of the organization. Capable of responding effectively to sensitive inquiries or complaints.
- Strategic thinker focused on continuous improvement and growth.
- Strong team-building and relationship management skills.
- Exceptional analytical, organizational, leadership, and managerial abilities. Must demonstrate initiative and meet deadlines while adapting to varied requests.
- Excellent organizational and time management skills.
- Self-directed and highly motivated individual.
- Ability to read, analyze, and interpret financial reports and legal documents, and to monitor budgets, expenses, and income.
SKILLS & ABILITIES
Computer Skills: Proficient in MS Office and other financial management software.
Other Requirements: U.S. Citizenship or work authorization required.
PHYSICAL REQUIREMENTS
Physical Demands:
- Stand: Occasionally
- Walk: Occasionally
- Sit: Constantly
- Handle: Not Applicable
- Reach Out: Occasionally
- Reach Above: Not Applicable
- Climb: Not Applicable
- Crawl: Not Applicable
- Squat/Kneel: Not Applicable
- Bend: Not Applicable
Lift/Carry:
- 10 lbs or less: Occasionally
- 11-20 lbs: Not Applicable
- 21-50 lbs: Not Applicable
- 51-100 lbs: Not Applicable
- Over 100 lbs: Not Applicable
Push/Pull:
- 10 lbs or less: Occasionally
- 11-20 lbs: Not Applicable
- 21-50 lbs: Not Applicable
- 51-100 lbs: Not Applicable
- Over 100 lbs: Not Applicable
Frequency Key: C = Constantly, F = Frequently, O = Occasionally, N = Not Applicable
Other Physical Requirements: N/A
TRAINING REQUIREMENTS: Training regarding individuals served and maintenance of company certifications/registrations is required. Additional training may include First Aid, CPR, and Bloodborne Pathogens.
TRAVEL REQUIREMENT: Occasional business-related travel may be necessary.
WORK ENVIRONMENT: Work is conducted in an office setting within a warehouse facility.
This job description outlines the essential functions, general supplemental functions, and key requirements for this position. It is not an exhaustive list of all duties, responsibilities, and requirements for this classification. Additional functions may be assigned, and management retains the right to modify duties at any time.
