Assistant Project Coordinator

22 hours ago

Jacksonville, Florida, United States Stellar Energy Full time
Job Title: Assistant Project Manager

Stellar Energy is seeking an experienced Assistant Project Manager to join our team. As an Assistant Project Manager, you will play a key role in supporting the Project Manager in all phases and aspects of a project.

Key Responsibilities:
  • Assist the Project Manager in adhering to all Project Management related Standard Operating Procedures.
  • Establish, monitor, and provide input into project budgets as directed by the Project Manager.
  • Coordinate contracts and materials to support the project by interfacing with procurement and external vendors and subcontractors.
  • Assist in coordination of project kick-off.
  • Assist the Project Managers in interdepartmental communication including data transfer within the departments.
  • Review and comment on the scope of work, contracts, and specifications.
  • Review and provide input to project schedules.
  • Assists other departments with the management of documentation and issues as they arise.
  • Develops documentation and other client deliverables.
  • Budgets costs to generate change orders and provide supporting documentation.
  • Manages communication and coordination of disciplines within Stellar Energy.
  • Completes progress inspections at fabrication shop to ensure progress is in adherence to the project schedule.
  • Coordinates with clients, vendors, subcontractors, contractors, and technicians.
  • Coordinates fabrication, installation, and start-up issues throughout process.
  • Supports project closeout (i.e., punch list items, client final acceptance, etc.); and
  • Assists with warranty requests by assessing and executing a corrective action plan.
  • Supports Project Manager to include purchase request forms and change order requests.
  • Assist with Documentation and Reporting.
  • Assists in gate reviews.
  • May possibly manage specific project aspects.
  • Prepares for ISO 9001 and other audits.
Requirements:
  • Background and/or experience in construction, engineering, or management.
  • Preferred Education and Experience: Bachelor's degree in construction, engineering, or management related discipline; 5 years' background and/or experience in construction, engineering, or management.
  • Must be authorized to work in the USA.
Work Environment:

This job generally operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, and photocopiers. The employee is occasionally exposed to a variety of extreme conditions at fabrication shops and job sites.

Physical Demands:

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary. The employee must occasionally lift or move up to 25 pounds.

Travel:

Travel is primarily not required with the exception of local travel during the business day. Additionally, some projects may require out-of-state and overnight travel up to 40%.

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