Accounting Associate II

3 weeks ago

Helena, Montana, United States State of Montana Full time

Job Title: Accounting Associate II

Description of Work Unit: The Accounting Associate II reports to the Accounting Manager within the Budget, Administration, & Planning Unit of the Office of Commissioner of Higher Education (OCHE).

Duties and Responsibilities:

  • Electronic Document Filing
  • Review timecard entries, send reminders, and run payroll reports to identify any issues
  • Manage hard copy files - dispose of appropriately (records management or shred)
  • Work on and dispose of surplus office equipment
  • Organize procurement contract folder and update contract log
  • Daily accounts payable and accounts receivable
  • Budget review of federal program files
  • Workers' Comp check reconciliation
  • Assist with other general accounting services to the department as needed

Qualifications:

  • Knowledge of accounting principles, with a minimum of one year of relevant experience required.
  • Proficient in the use of software applications including spreadsheets, word processing, DocuSign, and database management. The knowledge and ability to develop and maintain spreadsheets.
  • Knowledge of accounting systems including the ability to analyze and interpret data from various reports and information maintained by the system.
  • Ability to establish and maintain effective working relationships.
  • Ability to prioritize workload and work, work on multiple tasks and meet deadlines.
  • Organized, self-motivated and capable of working independently.
  • Excellent verbal and written communication skills, including the ability to draft professional correspondence and other documents.
  • Ability to work effectively as a member of a team.
  • Excellent customer service skills.
  • Skill and experience in reconciling accounts, identifying and resolving errors and discrepancies.
  • Associate degree in accounting, bookkeeping, business or other related field preferred.
  • Experience with SABHRS and State of Montana payroll processes preferred.

Application Requirements and Deadlines:

Application requirements consist of items one through four below:
(1.) a letter of interest relating the applicant's experience and qualifications to the position;
(2.) a resume;
(3.) a list of three professional references with contact information; and
(4.) a completed State of Montana employment application.

Online submission is preferred at: https://statecareers.mt.gov/. Applicants may also submit materials to OCHE (Attention: Human Resources), PO Box 203201, Helena, MT 59620-3201.

The position is open until filled. Candidates should submit required application materials by 5:00 p.m. on Tuesday, October 29, 2024, to be considered in an initial screening of applications. This position is eligible for veterans' preference in accordance with state statute. Approval will be obtained before contacting the candidates' current employer.

Reasonable Accommodations: Under state and federal law, qualified applicants with disabilities are entitled to reasonable accommodations. Modifications or adjustments may be provided to assist applicants to compete in the recruitment and selection process. An applicant must request an accommodation when needed. If you need any such accommodation, contact the Office of the Commissioner of Higher Education at 406-449-9155. TDD users may use the relay service by dialing 711.

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