Administrative Assistant
2 weeks ago
We are seeking a highly skilled and organized Administrative Assistant to provide exceptional support to our Subsidiary President and Senior Leadership Team. As a key member of our team, you will be responsible for providing administrative and secretarial support, including typing, filing, and scheduling, as well as performing duties such as financial record keeping, coordination of meetings and conferences, and working on special projects.
Key Responsibilities- Schedule and organize complex activities, including meetings, travel, conferences, and department activities for all members of the department.
- Perform desktop publishing and create visual presentations for the vice president.
- Establish, develop, maintain, and update filing systems for the vice president and the department.
- Organize and prioritize large volumes of information and calls.
- Responsible for ordering office supplies and maintaining organization in the kitchen.
- Sort and distribute mail, open mail for the vice president, and draft written responses or replies by phone or e-mail when necessary.
- Answer all inbound calls, take messages, or field/answer all routine and non-routine questions.
- Act as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents, and chiefs.
- Work independently and within a team on special nonrecurring and ongoing projects.
- Coordinate division of workload with the administrative assistant in community relations.
- Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc.
- High school diploma or equivalent required; associate's or bachelor's degree preferred.
- Minimum 2 years of experience in an administrative role.
- Excellent communication and organizational skills.
- Ability to work independently and as part of a team.
- Proficient in Microsoft Office and other software applications.
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long Term Disability
- Training & Development
- Work From Home
- Wellness Resources
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