Commercial Property Assistant

5 days ago

Houston, Texas, United States Colliers Property Management Services Houston LLC Full time
Job Description

Job Summary:

As a key member of our commercial property management team, the Assistant Property Manager will assist the Property Manager in achieving property financial and operational objectives. This role involves overseeing property maintenance, accounts payable/receivable, and assisting with capital projects. The successful candidate will work closely with the Property Manager to ensure compliance with local, state, and federal laws, as well as landlord/tenant and real estate regulations.

Key Responsibilities:
  • Collaborate with the property management team to minimize expenditures, maximize revenues, and adhere to budgeted cost parameters.
  • Work with the accounting department to ensure timely rent collection and accurate revenue data posting.
  • Manage the preparation of tenant correspondence, including late payment notices.
  • Assist with executing unlawful detainers and 3 Day Notices as required.
  • Produce monthly tenant delinquency reports and property accruals.
  • Assist with completing monthly financial and property activity reports.
  • Contribute to the preparation of annual budgets and tenant CAM Reconciliations.
  • Schedule regular site visits to ensure property standards are met.
  • Show vacant suites to potential tenants and explain property rules and regulations.
  • Ensure accurate and timely entry of leasing data into the property management software system.
  • Assist with administering the renewal program to maximize tenant renewals.
  • Support the Property Manager in hiring, training, and developing on-site employees according to company policy and procedure.
  • Assist with counseling and reviewing employees as necessary.
  • Work with the Property Manager to develop a proactive team that achieves property objectives.
  • Collaborate with the maintenance team to ensure suites, common areas, and grounds are maintained according to property standards.
  • Inspect suites, common areas, and property to ensure adherence to property standards.
  • Ensure adherence to company safety standards, policies, and procedures.
  • Complete required paperwork for liability, workers' compensation, and property insurance claims.
  • Oversee the tenant and vendor insurance program.
  • Address escalated service requests and ensure adherence to customer service standards.
Requirements:
  • High school diploma or equivalent required.
  • Experience in commercial real estate or similar work experience preferred.

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