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Administrative Operations Coordinator

2 months ago

Lannon, Wisconsin, United States Lewis & Clark Capital Full time
Job Overview

Lewis and Clark Capital, a prominent Private Equity firm, is seeking an experienced Office Manager for one of its portfolio companies. This role is essential in providing comprehensive support for all office functions, ensuring smooth operations as the company expands.

The organization focuses on a manufacturing facility with ample capacity for growth, specializing in contract manufacturing of various chemical formulations for industries including personal care, automotive, and household products.

Key Qualifications

Required:

  • Minimum of 5 years in office management.
  • Proficient in accounting software and advanced Excel skills.
  • Exceptional time-management and interpersonal skills, with the ability to multitask effectively.
  • Strong command of office applications and a willingness to learn new systems.
  • Ability to handle sensitive company information with discretion.
  • Adaptability to a fast-paced environment, with a proactive approach to task management.
  • Hands-on, detail-oriented, and accountable.
  • Availability for on-site work, Monday through Friday.

Preferred:

  • Bachelor's degree in a relevant field.
  • Spanish language proficiency is advantageous.
Responsibilities

Accounting Duties:

  • Oversee daily cash flow operations, ensuring accurate processing of Accounts Payable and Receivable.
  • Conduct month-end procedures, including bank statement reconciliations and financial reporting.
  • Collaborate with external accounting firms for year-end financial closures.
  • Monitor budgets and provide regular updates to maintain budget compliance.
  • Participate in the Quality Improvement board to assess and financially evaluate improvement projects.
  • Generate payroll reports and manage general ledger entries.

Human Resources Functions:

  • Handle all aspects of full-time hiring, including interviewing, onboarding, and performance management.
  • Coordinate new employee orientation and maintain accurate employee records.
  • Update payroll records and ensure compliance with all relevant employment laws.
  • Manage employee benefits programs and assist with related inquiries.
  • Maintain records for Workman's Compensation and oversee compliance with safety regulations.

General Office Management:

  • Supervise IT support services and manage office equipment needs.
  • Oversee company insurance policies and compliance.
  • Ensure accurate processing of customer orders and manage contractor relationships.
  • Participate in various operational meetings to enhance business performance.