Office Operations Manager

2 weeks ago

Lannon, Wisconsin, United States Lewis & Clark Capital Full time
Job Description

Lewis and Clark Capital, a St. Louis-based Private Equity firm, is seeking a highly organized and detail-oriented Office Manager to support the operations of a portfolio company. The ideal candidate will have excellent time-management skills, a personable disposition, and the ability to multitask effectively.

The portfolio company is a contract manufacturer of liquid, crème, lotion, and paste chemical formulations, serving industries such as OTC, personal care, household chemical, automotive appearance, and industrial. The successful candidate will be responsible for managing day-to-day cash flow operations, monitoring budgets, and providing financial evaluations of improvement projects.

Accounting Responsibilities

  • Manage and monitor cash flow operations, including Accounts Payable and Accounts Receivable.
  • Complete month-end procedures, including reconciling bank statements and distributing financial reports.
  • Work with an outside accounting firm to close out year-end statements.
  • Monitor budgets and provide updates throughout the month.
  • Act as part of the Quality Improvement board to evaluate Facility and Product Improvement Projects.

Human Resources Responsibilities

  • Manage full-time hiring, including interviewing, hiring, training, performance reviews, coaching, and disciplinary actions.
  • Coordinate new-hire procedures, including employee orientation and paperwork.
  • Maintain employee files, records, and payroll documents.
  • Monitor quarterly tax filings and maintain Workman's Compensation records.
  • Manage benefits programs, including insurance, 401K, Cobra, HSA, and FSA programs.

General Office Responsibilities

  • Manage outside IT support, including hardware purchases and software development.
  • Manage company insurance, including Property and Casualty, Workman's Compensation, Liability, and Vehicle insurance.
  • Manage CDL license and compliance.
  • Confirm price and production quantity by comparing customer blanket orders to sales quotes.
  • Provide work orders to Production Specialists and coordinate open orders reports.

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